Admin Assistant II

Admin Assistant II

Location: Albuquerque , NM, United States

Job Description:

Requisition IDreq33494

Working TitleAdmin Assistant 2

Position Grade07

Position Summary

The Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills. Pathology plays a vital role in the clinical care of UNMH patients as it is the science of the cause and effects of diseases. 

Working in conjunction with other departmental and ancillary staff, the selected individual will help support faculty, trainees, and staff with their clinical, research, and educational needs. Job duties will consist of but are not limited to assisting the Executive Assistant to the Chair and Department Administrator with scheduling, document preparation, meeting note taking, and special projects in addition to other duties.

The ideal candidate is efficient, detailed-oriented and skilled in developing and maintaining customer relationships. In collaboration with talented, hardworking, and caring coworkers to find the best solutions to challenging issues in a fast-paced environment, is expected. 

Office hours are Monday – Friday, 8am to 5pm with no weekends scheduled, there may be occasional overtime, or a flexible schedule may be required to meet deadlines/coordinate special events. Periodic travel to department offices (University of New Mexico Hospital and TriCore Reference Laboratories) to provide coverage, as needed, is required. A hybrid schedule combining on-site and telecommuting may be available once training is complete.

This position offers outstanding benefits including generous annual leave and paid Holiday time off, tuition remission for courses at UNM, discounts for shows at Popejoy Hall and Lobo sport tickets, and robust benefit offering.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Desired Qualifications:

• Administrative experience in a hospital or academic medicine setting
• Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
• Knowledge of scientific and/or medical terminology
• Experience composing and proofreading correspondence
• Experience scheduling and coordinating meetings, guest speakers, and conferences
• Experience making travel arrangements, preparing itineraries, and preparing reimbursements
• Knowledge of medical billing, basic bookkeeping, purchasing, and reconciliations, in particular with University of New Mexico’s reconciliation program, Chrome River
• Experience transcribing documents from dictation

Additional Requirements

CampusHealth Sciences Center (HSC) - Albuquerque, NM

DepartmentPathology (254B)

Employment TypeStaff

Staff TypeRegular - Full-Time

Term End Date

StatusNon-Exempt

PayHourly: $16.72-$21.22

Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. 

Background Check RequiredYes

Eligible for Remote WorkYes

Eligible for Remote Work StatementHybrid telecommuting arrangement may be available following the completion of training.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

A complete application will include an uploaded resume and should include a cover letter that details the candidate's education experience and training as outlined in the qualifications in the job description.