Academic Program Manager

Title: Academic Program Manager

Location: Salt Lake City United States

Job Description:

Requisition Number: PRN43210B

Career Progression Track: E

Track Level

FLSA Code: Executive

Patient Sensitive Job Code?No

Standard Hours per Week: 40

Full Time or Part Time: Full Time

Shift: Day

Work Schedule Summary

primarily weekdays

VP AreaU of U Health - Academics

Department00260 - Division of General Surgery

Type of Recruitment: External Posting

Pay Rate Range: 39300 to 72700

Job Summary

Oversees and coordinates Graduate Medical Education programs for the Division of General Surgery, which may include developing and administering programs by managing existing programs, designing curriculum, solving related problems, and evaluating and improving processes under the direction of the Chief of the Division of General Surgery.

This position will be hybrid

Responsibilities

Qualifications

1. Five years of administrative and/or secretarial experience in an academic setting or equivalency.
2. Five years of program/curriculum development, instructional design, education and training, and evaluation and assessment experience.
3. Strongly preferred experience in graduate medical education and/or academic medicine.
4. Bachelor’s degree in education, Healthcare Administration, or a similar field.
5. Ability to work both independently and in a team.
6. Excellent communication (including written and verbal), interpersonal, and problem-solving (including diplomatically handling problems of a sensitive and/or confidential nature) skills.
7. Detail-oriented with superior organizational skills; accounting, bookkeeping, word processing, and typing skills.
8. Experience with Microsoft Office, Adobe, and Zoom.
9. Experience with, but at least knowledge of, general surgery (to include surgical critical care, acute care surgery, burn surgery, and minimally invasive surgery), MedHub, ERAS, NRMP, ACGME, AAST, ABA, The Fellowship Council, ABS, WebADS, SmartWeb, Canvas, and Box.

Essential Functions
In collaboration with other program staff:

• Oversee the overall management and coordination of General Surgery Graduate Medical Education (GME) programs, to include Surgical Critical Care (SCC), Acute Care Surgery (ACS), Burn Surgery, and Minimally Invasive Surgery (MIS).
• Manage the recruitment process for GME candidates, including marketing, application review, interview coordination, and selection; facilitate trainees’ onboarding process, including orientation, training, and coordination and completion of required documentation.
• Manage calendars and coordinate didactic sessions, conferences, and educational activities for trainees; support trainees’ academic and professional development.
• Research, locate and submit Grant applications.
• Oversee the evaluation process of trainees, including performance assessments, feedback mechanisms, and evaluations from faculty; maintain accurate records of trainees’ progress, milestones, and completion requirements.
• Monitor program outcomes, collect and analyze data, and implement program evaluation and quality improvement initiatives.
• Ensure effective communication and collaboration among fellows, faculty, and other stakeholders.
• Collaborate with program directors, faculty members, and trainees to develop and implement high-quality educational experiences.
• Design, update, and implement surgical curricula, evaluation methods, and policies for graduate medical education trainees, incorporating innovative teaching methodologies and instructional technology.
• Ensure alignment with regulatory requirements, accreditation standards, and best practices in surgical education.
• Work with interdisciplinary teams to develop interprofessional education initiatives and cross-departmental curriculum integration.

Update stakeholders as needed (departmental leadership, GME Office, specialty boards, ACGME, AAST, ABA, The Fellowship Council, etc.).

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required. 
 
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type: Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). 

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.