Academic Program Coordinator for Education Abroad

Title: Academic Program Coordinator for Education Abroad - LAS SAAO

Location: Urbana United States

Job Description:

Academic Program Coordinator for Education Abroad

LAS International Programs

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

The College of Liberal Arts & Sciences is home to 15,000 students; 1,300 faculty and staff; and over 186,000 alumni. The college is home to more than 65 units and 70 plus majors. LAS is a diverse and dynamic place made up of incredible people doing impactful work every day at the heart of the university.

The LAS Student Academic Affairs Office (SAAO) supports the academic, personal, and professional development of every student. Through collaborations across academic advising, academic achievement program, career services, first year experience program, honors program, and international programs, we support students, promote inclusive dialogue, recognize diverse experiences, and encourage them to design experiences that enable their success.

Job Summary

Reporting to the Associate Director of Education Abroad & International Exchange, the Academic Program Coordinator for Education Abroad manages the development and execution of semester, summer, and short-term international programs for the College of Liberal Arts and Sciences (LAS) and advises LAS students on global education opportunities at Illinois. Other aspects of global education programming, such as scholarships, exchange student programming, or outreach activities, may be assigned.

Duties & Responsibilities

Program Coordination

• Manage an assigned portfolio of education abroad and internationally-focused domestic educational programs including short-term faculty-led, semester, and summer-length programs.
• Administer all levels of assigned program portfolio, including program creation and maintenance in the online study abroad administration database, program budget creation and monitoring, staying current on on-site student support and accommodations services, and managing relations with relevant international, domestic, and on-campus partners.
• Evaluate and implement changes to current education abroad administration policies, practices, and procedures and document individual program management guides for each program within the assigned portfolio.
• Serve on relevant campus and college-level committees dealing with education-abroad initiatives.
• Assist with LASIP participation in campus events, such as Illini Fest, Illinois Abroad, and International Education Week. Lead events such as Pre-departure and Re-entry programs, LAS Study Abroad Fair, and International Exchange Student events.
• Conduct regular site visits to international program sites and make recommendations for the further development of the program to the LASIP leadership team. Will be expected to work nights/weekends when traveling internationally and domestically.
• Collaborate with an assigned portfolio of academic units in LAS and assist the Associate Director, International Programs and Director, International Programs with the development of new programs that serve departmental needs.
• Coordinate and administer on-campus projects and initiatives relating to education abroad as assigned, including but not limited to Incoming exchange student administration, scholarships, DEI initiatives, and environmental sustainability initiatives.

Education Abroad Program Advising

• Advise students on both the assigned portfolio of international programs and programs outside of the assigned portfolio, including programs offered by other units on the Urbana-Champaign campus; match students with appropriate resources for student success abroad, such as the Disability Resources and Educational Services, McKinley Health Center, Gender & Sexuality Resource Center, Neurodiversity Initiative, Illinois Cultural Houses, Women's Resource Center.
• Hold regular advising hours both in-person, online, and in other formats necessary.
• Organize pre-departure and returnee informational and advising sessions for education-abroad students.
• Develop and maintain informational and promotional materials for education abroad programs and resources available on campus to enable their participation in said programs.
• Contribute to the experiential learning and career development components of the LAS student success plan through peer advisor training, academic advisor resource development, and ongoing support.
• In consultation with the Associate Director, supervise undergraduate student employees.
• Other duties as assigned to further the mission of the unit.

Required Qualifications

Bachelor's degree.

A total of two (2) years experience in education, training and/or work experience coordinating international programming, experiential learning, student development and/or community engagement in higher education or a professional organization.

Preferred Qualifications

All degree background will receive full consideration. Preference will be given to those with degrees in the liberal arts and sciences. Master's Degree in international education or related field.

One (1) year experience specializing in developing online resources for education abroad or other educational programs; experience managing multiple, simultaneous international education experiences and projects; proficiency in a second language and previous experience studying or living abroad.

Successful candidates will have:

• Excellent organizational, communication, interpersonal and assessment skills.
• Knowledge of academic skills and student development issues associated with undergraduate student populations, especially those that require enhanced advising and academic skills support.
• Excellent intercultural skills and a commitment to inclusive practices.
• Demonstrated ability to work from a strengths-based advising perspective.
• Demonstrated ability to track and assess student academic progress.
• Graduate studies in or similar demonstrated interest in issues in undergraduate education or student development.
• Excellent ability to work independently, as well as collaboratively, with a wide range of on-campus and off campus constituencies.
• Familiarity with professional organizations such as the Forum on Education Abroad, Diversity Abroad, NAFSA, or the Fund for Education Abroad.
• Successful candidates will demonstrate a working level of proficiency in the following competencies: • Facilitating Student Development, Success, and Outcomes: Ability to work developmentally with students; ability to promote student learning, development, and success by applying varied advising approaches to diverse individual student situations. • Communicating for Effective Relationships: Knowledge and application of communication techniques (including listening skills) and relationship-building skills to work with a variety of individuals and groups in a constructive and collaborative manner. • Communicating Complex Concepts: Knowledge and use of summarization and simplification techniques to explain complex concepts in simple, clear language appropriate to the audience. • Using Resourcefulness and Good Judgment: Ability to apply past experience and analysis of information to arrive at sound and timely conclusions. • Planning and Organizing: Ability to mobilize time and other resources to get things done. • Valuing Diversity, Equity, Inclusion, and Belonging: Ability to work with a variety of individuals in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/13/2025. The budgeted salary range for the position is $60,000 to $72,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Urbana-Champaign each week) after 6 months, per the University of Illinois workplace flexibility guidelines- https://cam.illinois.edu/policies/hr-87-2/

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 13, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1028187

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu