Virtual Assistant - Business Consulting

Title: Virtual Assistant (Business Consulting)

Location: Metro Manila 00 PH

Job Description:

We are seeking a proficient Virtual Assistant specialized in crafting high-quality PowerPoint presentations. The ideal candidate will possess excellent communication skills, meticulous attention to detail, and the flexibility to adapt seamlessly to various brand guidelines.

Work schedule

• 20 hours per week, part-time role aligned with U.S. Eastern Time
• Flexible working hours with expected responsiveness to deadlines, timely task completion, and availability for pre-scheduled meetings.
• Potential for growth into a full-time position.

Responsibilities

• Create and design high-quality PowerPoint presentations that effectively communicate complex information, ensuring alignment with brand guidelines and visual consistency.
• Execute graphic design tasks using Canva, Adobe Creative Suite, and other tools as needed to support internal and client-facing content.
• Perform quality control checks, including proofreading and formatting, to ensure all materials meet professional standards (e.g., consistent fonts, aligned elements, correct grammar).
• Prepare and manage light bookkeeping tasks, such as compiling and submitting expense reports.
• Handle sensitive client data with utmost confidentiality and follow strict data privacy protocols.
• Utilize project management platforms to manage task intake, track progress, and provide timely updates.
• Balance multiple priorities and deadlines while maintaining high-quality outputs across all assigned tasks.
• Leverage AI tools to enhance productivity while ensuring secure and ethical use of AI in day-to-day tasks.
• Proactively learn and apply new technologies, including AI-based automation, to improve work efficiency.
• Provide executive support, including meeting scheduling and coordination, to streamline daily operations.
• Collaborate with internal teams to understand project goals and deliver creative solutions tailored to specific needs.

Qualifications

• Bachelor’s degree in Communications, Graphic Design, Marketing, Business Administration, or a related field.
• Proven experience in executive support, including calendar management, task coordination, and professional correspondence.
• Proficient in Microsoft 365, with advanced skills in PowerPoint for creating engaging and brand-aligned presentations.
• Demonstrated graphic design skills using Adobe Creative Suite, Canva, and other design platforms, with the ability to produce visually compelling materials.
• Strong understanding of AI tools and the ability to apply AI-driven solutions to improve task efficiency and workflow automation.
• Skilled in handling confidential and sensitive information with discretion and adherence to data privacy standards.
• High attention to detail with excellent proofreading and document formatting abilities.
• Familiarity with data analysis and reporting, including compiling and interpreting survey results or related datasets.
• Experienced in using project management tools (e.g., Asana, Trello, ClickUp) to manage tasks, track progress, and maintain effective communication.
• Ability to quickly adapt to varying brand guidelines and deliver creative outputs aligned with client expectations.
• A portfolio showcasing prior work in presentation design, visual content, and/or branding materials is strongly preferred.

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 16GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 11

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

50 Mbps download and 10 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background