Transactional Practice Group Assistant

Title: Transactional Practice Group Assistant

Location: Chicago, Illinois, 60606, United States

Job Category: Staff and Administration

Requisition Number: TRANS001103

Full-Time

Job Description:

About Us:

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

Your Role:

The Transactional Practice Group Assistant provides high-level administrative and operational support to a fast-paced transactional team. This role involves managing attorney calendars, coordinating travel, expense reporting, time entry and document editing. The ideal candidate brings strong writing, proofreading, and critical thinking skills, along with the ability to manage multiple priorities with accuracy and professionalism.

Your Impact:

• Document Editing: Edit miscellaneous provisions in agreements using Track Changes for attorney review with precision and attention to detail.
• Technical Problem Solving: Address and resolve advanced administrative or technical challenges using sound judgment and prior experience.
• Presentation Support: Create, edit, and format PowerPoint presentations for attorney meetings and external use.
• Calendar Management: Implement scheduling priorities, coordinate meetings, and manage attorney calendars efficiently.
• Relationship Management: Promote strong client relationships through timely communication and support.
• Travel & Event Coordination: Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events.
• Multitasking in a Fast-Paced Environment: Successfully manage multiple responsibilities and adjust to shifting priorities as needed.

YOUR SKILLS:

Required:

• Strong grammatical, proofreading, and writing skills
• Extreme attention to detail and accuracy
• Effective communication skills across all levels of the firm
• Sound judgment, discretion, and ability to maintain confidentiality
• Ability to work independently in a dynamic, fast-paced environment
• Flexibility to work outside regular business hours, as needed
• Strong time management and prioritization skills
• Initiative and accountability for assigned tasks

 Preferred:

• Prior experience in a law firm or professional services environment
• Bachelor’s degree or equivalent experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) 

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (2 Days In Office, 3 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $71,000 to $80,000 

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics.