Staff Assistant, III

Title: Staff Assistant, III

Location: Boston United States

remote type

Hybrid

locations

Boston-MA

time type

Part time

Job Description:

Site: The General Hospital Corporation

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.

Job Summary

Provide high-level administrative support to a group of physicians, applying independent judgment to execute tasks based on high-level guidance from faculty physicians.

Qualifications

Duties include, but are not limited to:

• Organizing and assembling licensing and recredentialing paperwork, based on stated requirements, and driving the process forward by identifying next steps
• Updating HMS CVs and assembling HMS promotion paperwork
• Completing submissions for MOC/CME
• Submitting, tracking, and filing complex expense reimbursements and other financial transactions with attention to not just accuracy and timeliness, but also adherence to MGB and sponsor guidelines
• Assisting with updating and maintaining website(s) and/or Twitter or other social media platforms
• Proofreading and submission of manuscripts; use of Endnote, Zotero, or other reference managers
• Coordinating clinic schedules around vacations and meetings
• Preparing PowerPoint slides for scientific presentations
• Designing posters for submission to research conferences
• Performing systematic literature reviews and synthesize relevant data
• Helping with grant application preparation
• Drafting and proofreading administrative components of grant applications
• Reviewing documents for compliance with institutional and sponsor requirements

b_Description

Additional Job Details (if applicable)

Employees are expected to respond within 24 hours to requests from physician investigators

• Work can be completed over 1-2 weeks, depending on the request, but responding promptly with availability is essential

Remote Type

Hybrid

Work Location

100 Cambridge Street

Scheduled Weekly Hours

0

Employee Type

Per Diem

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.