Senior Proposal Manager

Title: Senior Proposal Manager

Location: United States United States

Job Description:

Position Type: Full Time

Req ID: 2025-1497390

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal® is hiring a Senior Proposal Manager. The Senior Proposal Manager coordinates and directs the organizations large and complex responses for Requests for Proposals (RFPs), Requests for Information (RFIs) support to the business development team in the US and for US outbound global opportunities. The Senior Proposal Manager organizes and reviews all customer provided documents, develops project timelines, assigns responsibilities, tracks, and manages all required deliverables to ensure deadlines are met with desired quality, and provides pre- and post-sale support. The Senior Proposal manager analyzes customer needs and business drivers; collaborates with cross-functional resources to gather and synthesize compelling business and technical content and input. The Senior proposal manager reviews, creates and coordinates written responses that effectively communicate the value of our integrated solutions while identifying and resolving critical issues. In addition to leading project teams the Senior Proposal Manager also researches and writes new content for the shared library and assists on occasion in the development of sales presentations.

• Remote Flexibility: Work from anywhere while collaborating with international teams in a fast-paced environment.
• Lead Strategic Proposals: Drive large, complex RFP and RFI responses that shape major business opportunities.
• Global Impact: Support U.S. and outbound global clients, influencing high-value deals across multiple markets.

RESPONSIBILITIES:

• Review and analyze customer-defined scope and requirements for proposal requests (e.g., RFI, RFP)
• Work with sales lead to determine key win themes and strategy
• Project manage the proposal process ensuring that all required elements are adequately addressed
• Create, collect, edit, proofread, organize, format, review drafts and finalize proposals for readability, consistent messaging, thought leadership, responsiveness and compliance with customer requirements and AUS business practices
• Coordinate with US and international offices, Subject Matter Experts, and Headquarters departments to develop appropriate responses
• Assist with follow up activities for sales opportunities ensuring that all follow-on requests are dealt with on a timely and professional basis
• Review proposals for other proposal managers and provide relevant feedback
• Develop new material and update existing material for proposal library
• Assist with creation of presentation material
• Assist with proposal system administrative duties
• Identify, recommend, document, communicate and train on proposal best practices, policies, processes, and procedures

QUALIFICATIONS:

• Bachelor’s Degree in English, Journalism, Marketing, Business, or related field
• Minimum of seven (7) years of relevant work experience in sales/proposal development
• Minimum of five (5) years of writing work experience
• Superior written and verbal communication skills, including editing/proofreading for grammar, style, spelling, punctuation, word usage, and one voice
• Excellent computer skills with an expert level of proficiency in Microsoft Office Word, with advanced knowledge of formatting and editing
• Demonstrated experience managing projects with multiple stakeholders and under tight deadlines

PREFERRED QUALIFICATIONS:

• Experience as an admin or working with proposal software systems (e.g., Loopio, RFPIO, SmartDocs)
• Experience with content management systems (e.g., Seismic, Highspot)
• Basic InDesign, Photoshop and/or graphics experience

BENEFITS:

• Base Wage $80,000 - $90,000 + bonus eligibility + internal advancement opportunities
• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

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Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department.