Senior Executive Assistant to Global P&C and Operations Actuarial

Title: Oliver Wyman - Senior Executive Assistant to Global P&C and Operations Actuarial - New York

Location: NY-New York

About Oliver Wyman

 

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

 

The Actuarial Practice of Oliver Wyman works with companies to manage property and casualty, life and annuity, and healthcare risks across a broad range of industries. Our firm assists with quantification of risk and loss exposures and provides advice on external business strategy, internal risk management, implications of mergers and acquisitions, and new product development. We use mathematical and statistical modeling skills and our qualitative assessment methodologies to assist our clients in evaluating and addressing risk. We offer solutions so our clients may manage and prepare for the potential financial consequences of uncertain future events.

 

The Actuarial Practice of Oliver Wyman is an operating division of the Oliver Wyman Group, a member of the Marsh & McLennan Companies (MMC), the foremost employer of actuaries in the world. Oliver Wyman was recognized by Fortune as one of the 100 Best Companies to work for in 2019.

 

 

Visit our website for more details about Oliver Wyman: www.oliverwyman.com 

 

Job Overview:

 

This role provides high-value, senior-level executive assistant (EA) support to the Global P&C Leader/Chief Operating Officer (COO) and the Chief of Staff for Global P&C and Operations.. An integral member of the team, the selected candidate will work in close collaboration across the Global P&C and Operations team and with other key stakeholders to further advancement of critical practice goals and initiatives and to ensure seamless operations and effective communication through superior senior executive administrative support.

 

This a hybrid role that requires 3 days per week in our office. There is no option to be fully remote.

 

Key Responsibilities:

• Provide superior C-suite-level senior executive administrative support to a high-functioning senior team in a fast-paced, high-profile environment.

• Collaborate positively and productively as part of a high-performing, service-oriented executive team to support leaders and achieve audacious Practice and firm growth goals and priorities.

• Strategically manage Global P&C Leader/COO and Chief of Staff calendars to maximize efficiency and impact, including scheduling recurring and frequent meetings with other senior-level executives and clients across multiple time-zones.

• Liaise with internal and external stakeholders on behalf of Global Head of P&C/COO and Chief of Staff, managing relationships with discretion and professionalism.

• Draft and edit documents as needed.

• Manage administrative activities, including but not limited to arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and arranging logistics and catering for internal and external meetings in different locations and geographies.

• Coordinate and execute all administrative needs for meetings, large and small, including but not limited to scheduling, room reserving, a/v support, logistical planning, preparing and printing/binding/distributing documents, taking and distributing meeting notes, and capturing/distributing/chasing action items.

• Manage event planning by supporting the selection of the venue/vendor, preparing the budget, selecting and vetting menus, and managing logistics, both personally and through offsite liaisons.

• Support administrative projects or pieces of broader strategic projects as requested.

• Provide coverage and back-up support to other Executive Assistants supporting C-Level executives.

• Partner with team members to help drive engagement, support onboarding, and contribute to building a positive, inclusive team culture.

• Other administrative duties to be assigned.

 

Experience Required:

• At least five years of experience working as an executive assistant supporting senior executives, with experience supporting the C-suite preferred.

• Experience in management consulting firm or similar industry is preferred but not required.

• Experience successfully coordinating complex projects and meetings across geographies and time zones in service to a global team and ability to drive initiatives from inception to completion effectively.

 

Technical Skills:

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.

• Advanced proficiency with online scheduling platforms, including Zoom and Teams.

• Knowledge of Salesforce with a willingness to learn.

• Facility with learning new systems and using search engines to find answers

 

Skills and Attributes:

• Solutions-oriented and results-driven, able to work with other teams and staff members effectively to reach a viable solution and achieve the business goal.

• Service-oriented with strong service focus, dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

• Excellent communicator and relationship builder able to deal effectively with people at all levels across a multicultural environment.

• A high degree of professional maturity and able to maintain poise under pressure. 

• Excellent professional judgment. 

• Ability to maintain and respect confidentiality.

• Ability to think strategically, challenge productively, and contribute meaningfully to discussions.

• Self-driven and self-motivated with a high degree of personal accountability. 

• Ability to think creatively and outside the box to solve problems.

• Seeker of feedback for continuous growth and improvement. 

• Ability to manage a heavy work volume and meet multiple competing deadlines in an extremely fast-paced environment.

• Excellent time management skills with a willingness to do what is needed to get the job done within the necessary timeline. 

• Self-starter with strong initiative, confidence, and ability to work with little guidance.

• Collaborative team player.

• Positive attitude with a sense of fun while being collegial and respectful. 

• Highly organized with scrupulous attention to detail and commitment to excellence in all work.

• Openness to and comfort and facility with operating in an evolving environment where change is ongoing.

• A deep sense of commitment to fostering the inclusive, entrepreneurial, and caring culture of Oliver Wyman.

 

The applicable base salary range for this role is $85,000 to $110,000.

 

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

 

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

 

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.