Senior Executive Assistant, Legal Team

Senior Executive Assistant, Legal Team (R-18560)

Jacksonville - Florida - United States

Legal 

Employee: Full Time 

Hybrid

Why We Work at Dun & Bradstreet

We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to support the

Chief Ethics & Compliance Officer, our Regulatory, Compliance & Ethics(RC&E)Program, the Litigation

and Employment Legal team, and our broader Legal team at Dun & Bradstreet. This role requires

exceptional organizational and planning skills, attention to detail, flexibility and comfort with change, the ability to manage complex schedules, communications, and cross-functional coordination across a broad range of global stakeholders, internally and externally. The Senior Executive Assistant will also contribute to the RC&E Program roadmap, key RC&E project teams, and the RC&E leadership team.

Essential Key Responsibilities

•Executive Support:

o Manage and prioritize the CECO’s calendar and the Vice President, Associate General Counsel –

Litigation and Employment’s calendar, including scheduling meetings across time zones,

coordinating effectively with internal and external stakeholders, and ensuring alignment with

strategic priorities. Coordinate the booking of travel domestically and internationally, manage travel

itineraries, and provide executive support for any issues and changes needed during travel.

o Prepare briefing materials, agendas, and follow up documentation for RC&E Program meetings, executive meetings, CECO external engagements, group meetings, and 1:1s.

o Support the CECO in budget and forecast management.

o Handle confidential communications, documents, and sensitive information with discretion and

professionalism.

o Support Litigation & Employment Team (LET) in various LET projects and initiatives, including, but

not limited to, sending Records Hold Notices, where necessary, and maintaining/creating LET

records in legal team document management system (Lawvu).

 

•Regulatory, Compliance & Ethics (RCE) Team and broader Legal Team Coordination:

o Assist in the preparation and tracking of legal, regulatory, and compliance documents, and filings.

o Support 5Rs review coordination, reporting, and communications processes as an extended

member of the RCE Program, Analytics & Monitoring Team.

o Provide extended administrative support to other Legal team members including document

management, meeting logistics, and coordination of recurring team meetings.

o Support the onboarding and coordination of external counsel and other third parties, including 5Rs submissions, engagement, purchase orders, billing and invoice management, contract extensions and compliance documentation.

o Process expense reports.

o Support onboarding of new team members.

 

•Meeting & Event Management:

o Organize and support coordination of RCE team meetings, including preparation of agendas and

follow up actions and tracking tasks to completion.

o Plan and execute team events, offsites, workshops, and training sessions across sites and markets.

o Coordinate and manage complex travel arrangements for leaders, including domestic and

international flights, hotel accommodations, ground transportation, and itineraries. Ensure all travel

plans align with company policies and preferences, proactively resolve any travel-related issues,

and provide detailed travel briefs and documentation prior to departure.

 

•Communication and Liaison:

o Support RC&E Program awareness, communications, and training initiatives in partnership with

Corporate Communications team

o In partnership with the head of RCE Program, Analytics & Monitoring, serve as the liaison between

the CECO and internal teams, ensuring timely follow up and alignment on priorities. Draft and

manage RCE internal communications, including email correspondence and executive summaries.

o Coordinate with RC&E Program stakeholders and other Legal stakeholders to support global and

cross-regional initiatives and to ensure consistent messaging.

Education and Experience

• • Bachelor's degree required with 5-7 years of relevant experience

Essential Skills and/or Certification

•  

  • Preferred Attributes:

  • 5+years of professional experience as an executive assistant or project coordinator/manager, in administrative, legal, compliance, procurement, or a related field.
  • High standard of excellence, accuracy and consistency, personal integrity, and accountability.
  • Exceptional organizational and time management skills.
  • Ableto collaborate, communicate, and engage effectivelyand continuouslywitha broad range of
  • internal and external stakeholders.
  • Advanced written and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite skills and document management systems.
  • Comfortable with technology, especially emerging technologies and preferably task automation
  • and/or generative AI tools
  • Able to manage severalconcurrentprojects, multitask, and work well under pressure.
  • High level of integrity and ability to handle confidential information.
  • Familiarity with compliance, regulatory, and legal terminology and processes is a plus.
  • Proactive and resourceful problem-solver.
  • Calm under pressure and able to manage multiple priorities.
  • Collaborative team player with a positive attitude.
  • Detail-oriented with a commitment to excellence.

Physical Requirements

•  

  • Ability to sit, speak and operate telephone and/or computer for long periods of time
  • Ability to handle pressure, stressful conditions, and conflict resolution
  • Ability to work day, evening and/or weekend hours as needed
  • Regular attendance in the office

Benefits We Offer

· Generous paid time off in your first year, increasing with tenure.

· Up to 16 weeks 100% paid parental leave after one year of employment.

· Paid sick time to care for yourself or family members. 

· Education assistance and extensive training resources.

· Do Good Program: Paid volunteer days & donation matching.  

· Competitive 401k with company matching. 

· Health & wellness benefits, including discounted Wellhub membership rates.

· Medical, dental & vision insurance for you, spouse/partner & dependents.