Senior Executive Assistant

Senior Executive Assistant

remote type

Remote

locations

United States - Remote

time type

Full time

 

Career Category

Administrative

 

Let’s do this. Let’s change the world. In this vital role you will provide administrative and operational support to the Vice President of Finance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The Sr EA serves as a key enabler to optimize the executive’s time and effectiveness. The role requires excellent judgment, discretion, and the ability to manage multiple priorities with efficiency and tact.

Key Responsibilities

Executive Support

• Maintain confidentiality and manage sensitive information with the utmost discretion.
• Manage and prioritize complex calendar and meeting schedules across global time zones.
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reports.
• Prepare and process expense reports in accordance with company policy.
• Support meeting logistics (onsite/virtual), agenda coordination, and meeting notes when needed.
• Serve as gatekeeper and point of contact between the VP and internal/external stakeholders.

Communication & Coordination

• Draft and proofread emails, internal memos, and presentations.
• Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items.
• Support the preparation of materials for internal meetings, business reviews, and team engagements.
• Prepare, proofread, and format high-quality communications, presentations, and documents.
• Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows.
• Help facilitate team communications and reinforce priorities and expectations.

Administrative Excellence

• Maintain accurate and organized documentation, including shared drives, policies, and meeting archives.
• Help coordinate onboarding/offboarding of leadership team members in partnership with HR and IT.
• Maintenance of purchase orders and invoicing tracking for departmental expenses
• Track recurring reports, timelines, or deliverables for visibility and reminders.
• Order supplies, manage subscriptions or licenses, and support basic budget tracking for the function if required.
• Process invoices, vendor paperwork, or budget tracking as needed.
• Anticipate the needs of the VP and help remove administrative roadblocks proactively.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders

Or

High school diploma / GED and 6 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders

Preferred Qualifications:

• Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel; experience with collaboration tools (e.g., Teams, SharePoint, Concur).
• Excellent communication, organizational, and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, take initiative, and anticipate needs.
• Highly organized with the ability to prioritize and manage multiple responsibilities.
• Proven ability to handle confidential information with integrity.
• Strong interpersonal skills, emotional intelligence, and professional presence.
• Experience working in a global or matrixed corporate environment.
• Comfort navigating ambiguity and anticipating needs in a fast-paced setting.
• Calm under pressure, flexible, and proactive in approach.
• A collaborative, can-do mindset with a continuous improvement orientation.

 

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

Salary Range

85,185.00 USD - 104,665.00 USD