Senior Administrative Team Assistant

Title: Senior Administrative Team Assistant

Location: New York, New York, United States

Job Description:

We are seeking a highly organized and proactive Senior Administrative Team Assistant to support one of ICONIQ’s Firm Partners/Co-Founders within investment management team. This role will play a vital part in ensuring efficient operations by managing a wide array of administrative and strategic tasks. This opportunity sits within a collaborative, high-performing administrative team at ICONIQ Capital, a global investment firm elevated by an extraordinary community. With over $80 billion in assets under management, ICONIQ supports inspired entrepreneurs, builds resilient portfolios, and helps manage our clients’ lives and legacies.

 

What You’ll Do:

 

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  Manage a high-volume, fast-paced email inbox and assist with ghostwriting and message preparation.



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  Coordinate a dynamic, ever-changing calendar and schedule, often across multiple time zones.



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  Plan and execute complex domestic and international travel itineraries.



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  Organize and track data and interactions using Outlook, Salesforce, and other tools.



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  Lead logistical execution for broad outreach efforts, including gifting and campaigns.



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  Process expense reports and manage gift/compliance tracking on behalf of the Partner / Co-Founder.



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  Support the MTA Team in developing and implementing operational systems.



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  Deliver timely, responsive support beyond traditional business hours as needed.



 

 

 

 

Ideal Candidate Background:

 

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  3+ years of experience in administrative roles; exposure to Private Equity, Investment Banking, or Consulting is a plus.



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  Clear, confident communicator with excellent judgment and discretion.



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  Energized by multitasking and managing competing priorities in a fast-paced environment.



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  Technically proficient in Microsoft Office; experience with Salesforce and Monday.com is a bonus.



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  Self-starter with a positive, can-do attitude—no task is too big or small.



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  Curious and creative, always seeking process improvements and solutions.



 

 

 

 

What We Offer:

 

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  Comprehensive medical, dental, and vision insurance



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  Life and disability coverage, plus family and mental health support



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  Fertility benefits and back-up childcare



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  Matching 401(k) program



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  Commuter benefits



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  Wellness and hybrid work stipends



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  Tuition reimbursement and support for professional development



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  Smart-casual dress code



 

 

 

 

Location:
Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy.

 

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $48.08 to $55.29 an hour, overtime eligible; $100,000 - $115,000 annualized, based on a standard 40-hour workweek for 52 weeks.

About ICONIQ

 

ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

 

Equal Employment Opportunity Statement:

 

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.