Regional Museums Assistant

Title: Regional Museums Assistant

Location: Raleigh, NC United States

Salary: $39,671.00 - $53,156.00 Annually

Job Type: Permanent Full-Time

Remote Employment; Flexible/Hybrid

Position Number: 60083970

Job Description:

This position is located at:

3100 Smoketree Court

Raleigh, NC 27604

The primary purpose of the position is to provide high level administrative and coordinating functions for the Division's regional museums and the Director of Regional History Museum's Office, reporting directly to the Director of Regional History Museums (DRHM). The administrative assistant organizes and manages workflow in the DRHM's office, serves as organizer for regional level functions and gatherings, tracks legal, contractual, and developmental projects, and undertakes a variety of special projects. Position also serves as an independent information-gatherer, preparing reports and studies to support the DRHM's needs. Position works independently. Works with the DRHM to review priorities, thereby aligning, assigning, and assisting with daily tasks. In addition, this position will support the Division Budget Officer on special projects. 

Key Responsibilities include but are not limited to:

• Provide administrative support to Director of Regional History Museum Director and on occasion for the Division Budget Officer.
• Arrange meetings and maintain the official records and correspondence for the office.
• Responsible for the preparation of reports, studies, surveys and other material as needed for DRHM and the Division Budget Officer.
• Distributes instructions and solicits planning materials to Site Managers. Organizes and compiles results and distributes final documents for implementation.
• Insure that planning documents and Division policies are fully accessible to regional staff. Tracks projects from DRHM and support the Division Budget Officer on special projects.

Position/Physical Requirements:

• Must be able to exert up to 20 pounds of force occasionally, up to 10 pounds force frequently, and a negligible amount of force constantly to move objects with or without reasonable accommodation.
• Must be able to work Monday through Friday 8am - 5pm.
• Ability to multi-task under stringent deadlines.
• Ability to work as a member of a team to accomplish the objectives of the organization.  

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Management Prefers:

• Demonstrated experience in performing a variety of progressively responsible clerical/administrative/office management tasks.
• Demonstrated proficiency with Microsoft Office or comparable software program.
• Demonstrated experience with setting agendas and/or taking minutes for meetings.
• Demonstrated experience with scheduling and/or calendar management.
• Demonstrated experience compiling and organizing both printed and electronic information; data collection, storage, organization, manipulation, dissemination and/or analysis of data.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma 

AND

four years of related administrative experience; 

OR

equivalent combination of education and experience.

Section/Unit Description:

The Budget and Finance Section of the North Museum of History monitors and reports all fiscal transactions related to the museum and its satellite museums across the state. This section ensures that the museum is adhering to all state, federal and local governmental financial policies, and procedures.

Division Description:

The North Carolina Museum of History Division promotes the understanding of the history and material culture of North Carolina for the educational benefit of North Carolinians.  Through collections and historical Interpretation, its museums encourage citizens and visitors to explore and understand the past; to reflect on their lives and their place in history; and to preserve state, regional, and local history for future generations.

Agency Description:

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov.  We encourage you to apply to become a part of our team!

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.