Purchasing and Training Branch Work Lead

Title: Purchasing and Training Branch Work Lead

Location: Lakewood United States

Job Description:

Salary

$71,544.00 - $114,492.00 Annually

Job Type

Full Time

Job Number

RAA EDO #1109 PA4 (7/2025)

Department

Department of Public Safety

Division

Executive Director's Office

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St., Lakewood, CO 80215

Hiring Pay Rate

The starting salary range will be between $81,200 and $93,300 annually

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Information

This position is open only to current Colorado state residents.  

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision - Creating safer and more resilient communities across Colorado

Our Core Values – Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!  

Careers with a purpose

 

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. 

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! 

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. 

 

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP. 

• Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI). 

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

 

Description of Job

 

About the Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.  

 

The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.

• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.

• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.

• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking,  and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.

• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security.  CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.

• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

 

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office

• Accounting Services and Commercial Cards led by the Controller

• Budget and Policy led by the Budget Director

• Purchasing and Contracts led by the Purchasing Director

• Logistics Services Section led by the Logistics Director

• Property Services Section led by the Property Services Director

 

Work Environment 

Hybrid (two days in the office minimum)

Work unit core business hours, Mon-Fri, 8 am-5 pm. (Flexible schedule available, discuss with supervisor)

 

About the Job

This position serves as the Purchasing work lead and assigns tasks, monitors progress and work flow, checks the work product, schedules work, and establishes work standards for the all Purchasing Agents assigned to the branch while providing support to the department for discretionary level purchasing associated requirements.  This position is the primary position responsible for oversight of discretionary level purchasing activities (such as: purchase orders, documented quotes). This position will apply fiscal and procurement rules to purchasing actions, support contracts and bid processes for department stakeholders and capital development transactions of the department. This position is the primary position responsible for both internal and external training on all procurement matters. This position will act at the liaison to CDPS internal customers to offer Procurement 101 Training on an as-needed basis. This position will also act as the primary trainer of newly hired Purchasing Agents.

Key Responsibilities 

Department Wide Purchase Program Support / Work Lead

Serves as the Work Lead for the Purchasing and Training Branch. As the work leader, is partially accountable for the work product of all assigned Purchasing Agents, including timeliness, correctness, and soundness of their work product and deliverables. Assigns tasks, monitors progress and work flow, checks the work products, schedules work. Provides input into supervisory decisions made at higher levels.

Under the direction of the Purchasing Director and Deputy Director, the position shall manage day-to-day procurement activities for all divisions following the approved purchasing thresholds in fiscal and procurement rules. Serves as a resource to provide guidance and training for field, headquarters and support staff regarding procurement practices, policies and rules. Applies working knowledge of Colorado statutes, Procurement Code and Fiscal Rules for the procurement of goods and services.
and purchase order documents to ensure compliance and sound fiscal management.

Provides technical guidance in the preparation, implementation and review of solicitations for CDPS. Coordinates and disseminates information to advise internal customers on proper solicitation procedural requirements to ensure that state and fiscal rules and procurement policy requirements are met.

Researches and confers with CDPS staff to evaluate solicitation specification and performance criteria. Assist customers and vendors by providing guidance and objective feedback on solicitations and services.

Contract Drafting, Preparation, Tracking and Routing
Develops contracts, prepares correspondence, and records financial transactions associated with purchase requests under the Procurement Team purview for all departments within CDPS.

This position supports the contract lifecycle for Department requested contracts, contract modifications, or other legal documents to ensure legal sufficiency under applicable legal standards, including, but not limited to: the Colorado Revised Statutes; Colorado case law; Federal statutes and contracting guidelines; State Fiscal Rules; State Procurement Code and Rules; Attorney General’s guidance; and general legal principles and theories. Prior to contractor negotiations, position discusses with program staff to confirm Departmental intentions and objectives in entering into contract or other legal document for goods or services.

Negotiates various contracts, or other legal documents with contractors to ensure that the Department is receiving the best value possible while maintaining the legal integrity of the contract or other legal document. Drafts contracts that should benefit the State and the taxpayers as a whole. Maintains compliance with Contract Management System (CMS) requirements. Maintains compliance with Contract Management System (CMS) requirements or future directed software systems associated with the management of contracts and procurement processes.

 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

 

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

Seven years of full time professional experience in public sector procurement, with experience training on all procurement matters.

OR Education and Experience, Knowledge, Skills 

Bachelor's degree from an accredited institution in any field and three years of professional experience in public sector procurement, with experience training on all procurement matters.

 

Preferred Qualifications and Competencies

• Must possess a high level of accuracy and attention to detail and have a strong knowledge in how procurement and contract work 
• Must be able to accurately interpret and coach others on simple to complex rules and regulations 
• Must have excellent customer service skills and sensitivity and discretion with respect to confidential matters
• Must have working knowledge of Colorado statutes, Procurement Code and Fiscal Rules
• Experience in CORE or other similar financial system
• Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention 
• Excellent interpersonal skills and intercultural competence
• Exceptional verbal, writing, and presentation skills. 
• Proficiency in Microsoft Office and Google Suite 
• A valid Colorado ID

Conditions of Employment 

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checks.

• Must be Colorado resident at the time of application

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.  A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

 

Supplemental Information

 

Are you in need of an accommodation?

 

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position,

 

Recruitment Timeline Information and Important Notices

 

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. 

• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.  

• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process. 

• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form. 

• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.  

• Resumes, Cover Letters, or other documents submitted: will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

• Notifications All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application.  Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position.It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Steps may include: 

  • An online skills assessment, date week of July 28th

  • Possible structured application review by a panel of SMEs week of August 4th

  • Interviews potentially to be held in person, the week of August 4th or 11th