Proposal Specialist

Title: Proposal Specialist

Location: Remote

Category: Administration 

Position Type: Regular Full Time 

Remote: Yes

Salary Range: $80,000.00 - $100,000.00/Yr.

Job Description:

Position Overview

Power your future with Qualus in our Business Development group as a Proposal Specialist. As a Proposal Specialist you will support growth and development of Qualus by producing high-quality, on-time, and thorough responses to RFPs, RFQs, and other related bid requests. The Proposal Specialist will partner with Pursuit Manager(s) to lead the development of proposals in alignment with the company’s best practices. The ideal candidate is creative, enjoys storytelling, and possesses project management, writing, and page layout skills.

Responsibilities

• Schedules, facilitates, and documents proposal kick-off and milestones in accordance with best practices for proposal development.
• Works closely with the Proposal Manager, Team Lead, for accuracy, timeliness, quality, and more.
  Thoroughly outlines RFP, SOQ, or other requirements to coordinate tasks, assignments, and schedules for the proposal team.
• Regularly follows-up with proposal team on content development deadline.
• Coordinates proposal resources (e.g., proposal team, subconsultant input, graphics development, and input from other teams at Qualus).
• With support from Proposal Manager, Team Lead, reviews technical content and all work product for accuracy, quality, and adherence to brand standards.
• Participate in regular reviews of proposal content and supporting materials to maintain integrity of proposal content library.
• Manage concurrent projects under tight deadlines.
• Research answers using automation software and AI-based tools.
• Supports sales interview processes, if needed, with support from Team Lead.

Qualifications

• Bachelor’s degree in Business, Communications, Marketing, English, or a related field (or equivalent experience)
• 3–5 years of experience in proposal coordination, management, or proven success in managing complex documentation projects and cross-functional collaboration; preferably in architecture, engineering, or construction
• Strong writing, editing, and proofreading skills
• Demonstrated ability to manage multiple deadlines, prioritize tasks, and coordinate inputs from multiple stakeholders
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat, and collaborative tools (e.g., SharePoint, Confluence, Teams)
• Ability to manage multiple deadlines in a fast-paced, deadline-driven environment
• Strong communication and interpersonal skills for cross-functional collaboration
• Attention to detail and ability to follow complex instructions and compliance guidelines

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Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The expected compensation range for this position is based upon several factors, including but not limited to education, qualifications, prior relevant work experience and work location.

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,600 professionals, with offices throughout the U.S. and Canada.

EEO

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement, click here.