Project Coordinator

Delivery · Sydney · Hybrid

Project Coordinator

THE OPPORTUNITY

The role will play a critical part in supporting the project growth across Australia and New Zealand by playing a coordination role across the delivery of construction projects.

A TASTE OF THE DAY TO DAY

• Programme & Schedule Support: Maintain and update construction and commissioning schedules in alignment with contractor and internal milestones
• Document Management: Track design submissions, RFIs, approvals, and variations, ensuring version control and timely responses across all parties
• Procurement Coordination: Monitor supplier and subcontractor deliverables, lead times, and logistics planning to ensure alignment with site requirements
• Interface Management: Facilitate coordination between electrical, civil, and OEM scopes to minimise site clashes and miscommunication
• Reporting: Assist with weekly reporting (progress, cost, and risk), and support in updating dashboards or trackers for internal and client reporting
• Site Readiness & Mobilisation Support: Coordinate permits, inductions, and readiness checklists for upcoming work fronts
• Stakeholder management: Helping manage client relationships post contract close as appropriate
• Project Governance: Liaise and engage with internal and external stakeholders to embed strong project governance, Maintain and update project schedules, trackers, and reporting dashboards
• Schedule regular meetings, record minutes and track key decisions / actions (eg. assigned tasks and next steps). Coordinate and minute project meetings, capturing actions and ensuring timely follow-up
• Support team activities eg. raising purchase orders, liaising with internal finance teams and support the Delivery team in tracking, organising and ensuring payments of invoices
• Manage documentation control via project management tools or SharePoint.

Health and Safety

• Actively contribute to Zenobe's commitment to health and safety, wellbeing and sustainability by; integrating these principles into daily responsibilities, ensuring a safe and supportive work environment, promoting both the physical and mental health of self and colleagues, and adopting sustainable and energy-efficient practices to minimize environmental impact. By doing so, each employee at Zenobe plays a vital role in fostering a culture that prioritises overall safety, holistic wellbeing, environmental sustainability in our business operations.

WHAT WE’RE LOOKING FOR

• A genuine passion in clean energy and our social and environmental mission
• A minimum of 3 years’ experience in Project Coordinator or Associate role ideally within the Energy or Transport industry
• Experience working on large scale construction projects in an administrative or co-ordination role
• Experience of working in a fast-paced environment, managing multiple SME/ workstreams ensuring delivery of high-quality submissions
• Strong communication and interpersonal skills
• Excellent planning and organisational skills
• Pragmatic, proactive and solution driven
• Ability to work under pressure on multiple projects at once

Desirable but non-essential skills:

• Experience in energy storage, renewables, and/or EV infrastructure
• Knowledge of the Australia and New Zealand energy and fleet transport landscapes

WORKING AT ZENOBE

We’re passionate about sustainability and are proud to offer Team Zenobē a pioneering and collaborative working environment. We encourage our people to take ownership of their career progression and celebrate those that can think outside the box.

If you’d like to join our community of likeminded people hit the apply button now, we’d love to hear from you!

WHAT WE OFFER

Charge your career at Zenobē and receive

• Up to 33% annual bonus for being awesome
• 6 days 'Flex Leave' to take in the year
• Health allowance to contribute towards health insurance costs
• $2,600 training budget per year, to ensure you grow as we do
• EV Novated Leases
• Enhanced superannuation contributions
• Company paid parental leave
• Time off for volunteering

Lots of our people work flexibly in many different ways. We can’t promise to give you exactly what you want, but please talk to us about the flexibility you need and let’s see how we can make it work.

OUR APPROACH TO DIVERSITY AND INCLUSION

Our people are our strongest asset and the key determinant of our success, and we value a range of skillsets and perspectives. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We work to provide equal opportunities and an inclusive work environment, where everyone is fairly treated in the application process and through their career at Zenobē. If there are any adjustments that would help improve your experience with Zenobē, please let us know when you apply.

Team

Delivery

Locations

Sydney

Remote status

Hybrid

Employment type

Full-time