remote-co-logo

Practice Administrative Assistant

McGuireWoods

Apply

  • Date Posted:

    7/14/2025

  • Remote Work Level:

    Hybrid Remote

  • Location:

    Hybrid Remote in Jacksonville, FL

  • Job Type:

    Employee

  • Job Schedule:

    Full-Time

  • Career Level:

    Entry-Level

  • Travel Required:

    Yes

  • Education Level:

    We're sorry, the employer did not include education information for this job.

  • Salary:

    We're sorry, the employer did not include salary information for this job.

  • Categories:

    Administrative,  Admin,  Legal

About the Role

Title: Practice Administrative Assistant

Location: Jacksonville United States

Pos. Type: Regular Full-Time

Job Description:

McGuireWoods LLP has an opening for a Practice Administrative Assistant in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills. Administrative experience, specifically in a legal environment, is preferred.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

  • Making copies of documents for service; preparing envelopes and/or labels for said service.
  • Preparing material for overnight/mail service, deliveries, and courthouse filings where appropriate.
  • Arranging for payment of case related invoices and attorney expense reports via Chrome River.
  • Making travel arrangements as required.
  • Entering attorneys' time into time management system as requested.
  • Performing other administrative tasks and special projects as requested.
  • Preparing FedEx transmittals.
  • Arrange messenger services for same day deliveries.
  • Calendaring internal and/or external meetings for attorneys.
  • Search and review Worksite electron files for specific requests; circulate to appropriate parties per instructions.

Qualifications

  • High school diploma or GED required, or an equivalent combination of education and experience.
  • 1-2 years of adminiatrative experience preferred.
  • Demonstrate the ability to quickly learn and adapt to new technologies.
  • Excellent communication skills, with the ability to manage relationships effectively and work as part of a team.
  • Highly organized, with strong proofreading skills and the ability to work well under pressure.
Apply