Personal Administrative Assistant – International Relocation Support

Remote Personal Administrative Assistant – International Relocation Support

Chicago, IL - Remote (any location)

Full-Time

$25.00 - $35.00 / hr

Job Openings

Company Overview:

Inallmedia is a technology‑driven organization delivering innovative, scalable software applications and digital transformation services to global clients.

We are busy business owners preparing for a major international move with a target relocation time range. We’re seeking a proactive, detail-oriented, and highly reliable Remote Personal Administrative Assistant to help us manage the many moving parts of this transition.

Job Title: Remote Personal Administrative Assistant – International Relocation Support

About the Role:

This role is perfect for someone who is exceptionally organized, communicates clearly, and thrives on handling logistics. You’ll be responsible for supporting our family in planning, coordinating, and executing key aspects of our international move.

From researching visa requirements and housing to scheduling appointments and managing timelines, we need someone who can take ownership, anticipate needs, and get things done efficiently.

Key Responsibilities:

• Coordinate and track tasks related to international relocation
• Research international visa, housing, schooling, and health system options
• Schedule meetings, appointments, and service providers
• Manage timelines and ensure key deadlines are met
• Communicate with third parties on our behalf
• Assist with personal errands, forms, documentation, and follow-ups
• Maintain confidentiality and professionalism in all matters

Ideal Candidate:

• Exceptionally organized, detail-oriented, and proactive
• Able to manage and prioritize tasks independently
• Comfortable navigating ambiguity and creating structure
• Strong written and verbal communication skills
• Experienced working with high-performing, busy individuals
• Previous experience managing an international move is strongly preferred
• Available to work U.S. Mountain Time hours when needed

Job Details: Fully remote

Contract position through the months (with potential to extend)

Hourly or monthly compensation based on experience

Flexible schedule, but must be responsive and accountable