People Administrative Manager

People Admin Manager

Location

Paris Office

Employment Type

Full time

Location Type

Hybrid

Department

People

Your Mission

As People Admin Manager, your objective is to manage the day-to-day administrative operations of the company. You strive to deliver a best-in-class experience to all team members.

Your mission includes:

• Admin:

  • General: You prepare legal contracts for our new joiners and contract updates. You work with our talent and legal teams when adjustments are needed. You ensure all administrative tasks are completed accurately and on time (e.g., paperwork).

  • Payroll & Benefits: You manage the payroll and benefits across our different geographies (US, FR, and remote using our EOR).

• Workplace and Remote Management: You partner with Upflow’s leadership to set up and enforce best-in-class office and remote policies for our hybrid organization and own its day-to-day implementation. You help to maintain the office, including ordering supplies and managing vendor and landlords relationships. You control and approve all the travels of the team. You partner with our account managers at TravelPerk when traveling team members need assistance. You are responsible for controlling expense reports in our tools.

• Culture & values: You ensure that Upflow’s values translate into areas of responsibility you own. You support the company’s leadership in setting up routines, and organizing various team activities and events (e.g., offsites, meetups, conferences, breakfasts, office drinks, etc.)

• Security: Assist in the deployment and configuration of IT devices. Maintain and track device inventory. Perform routine updates and troubleshooting of hardware/software. Support end users with device-related issues. Ensure compliance with IT security policies and procedures.

Your Responsibilities

• Own the Admin mailbox

• Onboarding management

• Maintain employee records

• Offboarding management

• Misc. admin request

• Prepare payroll in 3 HRIS (Payfit, Gusto, Deel)

• Manage meal vouchers (Swile, Gusto and Deel alloc)

• Manage benefits (Alan, UHC)

• Maintain HRIS

• Own subscriptions (e.g., PayFit, TravelPerk, etc.) and other contracts (e.g., WeWork) related to your scope.

• Manage IT inventory

Workplace and Remote Management

• Order office supplies

• Own the relationship with landlords (WeWork)

• Manage travel bookings (TravelPerk)

• Approve expenses reports (Payfit, Airbase, Deel)

• Own our virtual mailboxes (Sedomicilier, VPM)

Culture & Values

• Manage swag inventory

• Manage the team calendar

• Support the organization of team routines (breakfast, lunch, Thurs. drinks) and events (team buildings, offsites)

Who you are

• Organized: You are a highly organized person. You prioritize your tasks to meet deadlines.

• Savvy for productivity software: You are comfortable with software like Google Workspace (Docs, Sheets, Drive) or Microsoft Office. You are comfortable juggling between multiple cloud-based apps (e.g., Notion, Airbase, Spendesk, etc.).

• Agreeable: You like to connect with new people. You take care of your relationships with internal stakeholders (team members, leadership team, founders) and external stakeholders (facility managers, landlords, public administrations).

• Fluent: You can communicate (speaking, writing) both in English and French.

Also:

• Living in Paris, France, metropolitan area. This is an office-based position (75003 Paris). Still, you can be granted up to two days of remote work per week upon your manager’s approval.

Preferred experience

Come as you are! Yet, we will be sensible to your experience in:

• paperwork management

• payroll management

• customer-facing roles

Why join us?

• International Mindset: We have offices in Paris and New York.

• Flexible working: On-site job in Paris in a hybrid office culture.

• Exciting moment: Opportunity to join early and contribute to the partnership function from the ground up.

• All-star team: Extremely solid team with deep functional and domain expertise.

• Learning opportunity: Strong focus on learning and growing through education and professional development in hard and soft skills.

• Trusting environment: Hands-off management style. We have a strong culture of ownership and autonomy.

• Best in class perks: 35 paid days off, meal vouchers, cool offices, top-of-the-range equipment, great healthcare, and competitive salary and equity.

• Offsites: Regular offsites with the team, meetups, and strong connections to the startup ecosystem