Payroll Specialist III

PAYROLL SPECIALIST III

Fully Remote • Remote • Finance

Job Type

Full-time

Position Overview

The Payroll Specialist III partners with the HR team on the coordination, administration, and communication of payroll related services, systems, and events. This position serves as the connector between HR and Finance working to help provide accurate and timely payroll as well as exceptional customer service to our most valuable resource, our people.

Essential Duties

• Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
• Ensure complete documentation of the payroll process, and review on a quarterly basis
• Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
• Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
• Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
• End-to-end management of semi-monthly payroll function in multiple states
• Audit W-2 reports annually prior to distribution
• Respond to employee questions related to payroll with an expected high-level of helpful, efficient service.
• Export approved timesheet data to the Project Accounting Module of the accounting system.
• Set up, maintain, and manage garnishments processing
• Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
• Prepare and enter journal entries for each payroll period
• Monitor PTO balances to ensure compliance with internal and external guidelines
• Enter and maintain accurate Employee information into HRIS system
• Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
• Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
• Filing employee and HR information into appropriate files and in accordance with regulations
• Maintain accurate payroll related files/reports for annual audit; E-file documents
• Support the Open Enrollment Process annually
• Support the HR team in answering employee inquiries related to payroll and benefits
• Ensure that the Payroll SharePoint page is updated timely and accurately
• Train and mentor new team members and peers in areas of expertise
• Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
• Assist in implementation, administration, and reporting of all HRIS systems
• Assist in evaluation of reports, decisions, and results of department in relation to established goals Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
• Maintain compliance with federal and state regulations concerning employment
• Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)
• Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
• Accurately tracks time in accordance with processes established at the organizational level
• Other duties as assigned

Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field; or an equivalent combination of education and experience
• Minimum of 5 years of providing Payroll services
• Experience processing full cycle multi-state Payroll
• Experience with Paylocity, Workday and ClickTime highly preferred.
• FPC or CPP Certification highly preferred.
• Experience processing payroll in a medium sized company (1000 or more employees)
• Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
• Exceptional organizational, attention to detail, and time management skills
• Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
• Ability to be self-directed and motivated
• Strong problem solving, collaboration, and customer service skills
• Ability to grasp issues quickly and work on the right things at the right time
• Ability to develop professional relationships with employees and management
• Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success. 

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel required up to 20% nationally for on-site Go Live support based on business requirements for OCHIN
• (OR) Travel may be required nationally based on business requirements for OCHIN

Base Pay Overview
OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. For this role, the typical offer range falls between the minimum and midpoint of the pay range. Pay information by position level is listed below. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data. 

• Level I: Typically pays between the minimum and 30th percentile of the band 
• Level II: Typically pays between the 15th and 35th percentile of the band 
• Level III: Typically pays between the 30th ($84,239) and 55th ($100,439) percentile of the band

Full Pay Band for Payroll Specialist is $64,800 - $129,599

Salary Description

Level III $84,239 -$100,439