Payroll Specialist

Payroll Specialist

Remote; San Francisco, CA

Job Summary:

The Payroll Specialist will support the Payroll Manager in the daily administration and maintenance of payroll and employee benefits. This role is essential for ensuring accurate and timely processing of payroll for our exempt and hourly workforce, maintaining compliance with company policies and regulations, and providing exceptional service to SmithRx employees.

What you will do:

   Payroll Processing and Operations

• Assist in the end-to-end payroll process for exempt and hourly employees, ensuring accuracy and timeliness.
• Process payroll transactions including new hires, terminations, status changes, tax changes, deductions, and garnishments.
• Support the processing of timecards, off-cycle payrolls, and manual checks.
• Collaborate with the Payroll Manager to validate payroll information and resolve discrepancies prior to final transmission.
• Serve as a primary point of contact for employee payroll-related inquiries, resolving issues with a high level of customer service.
• Assist with the maintenance of payroll records to ensure compliance with federal, state, and local labor and tax laws.
• Support the administration of leaves of absence and workers' compensation as they relate to payroll.
• Build and refine scalable payroll processes, documentation and workflows as the company grows
• Collaborate cross functionally with People Team, Accounting and Finance to to ensure data accuracy and seamless payroll operations

   Reporting and Compliance

• Prepare payroll and benefit journal entries for submission to the general ledger.
• Reconcile payroll related general ledger accounts to payroll registers and other supporting documentation on a monthly basis.  Resolve any discrepancies in a timely manner.
• Assist in gathering data and documentation for payroll tax and benefits audits.
• Support the Payroll Manager in developing and maintaining  process and control  documentation of the payroll department.

What you will bring to SmithRx:

• Experience: 2-4 years of progressive experience in payroll administration 
• Education: Bachelor's degree in Accounting, Business Administration, HR, or related field preferred. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a plus.
• Technical Skills: Proficiency in payroll software and systems and strong Excel skills. Experience with Workday strongly preferred.
• Knowledge: Solid understanding of payroll processes, US labor laws, taxation, and statutory compliance.
• Multi-State Experience: Experience with multi-state payroll processes and taxation is highly valued.
• Key Attributes:
  • Strong attention to detail and accuracy in managing complex data.
  • High level of integrity and ability to handle sensitive and confidential information.
  • Employee service oriented to ensure employees’ questions are resolved timely and accurately. 
  • A ‘get it done’ attitude with the ability to adapt to a growing, dynamic environment.
  • Excellent communication and interpersonal skills

What SmithRx Offers You: 

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance
• Flexible Spending Benefits 
• 401(k) Retirement Savings Program 
• Short-term and long-term disability
• Discretionary Paid Time Off 
• Paid Company Holidays
• Wellness Benefits
• Commuter Benefits 
• Paid Parental Leave benefits
• Employee Assistance Program (EAP)
• Well-stocked kitchen in office locations
• Professional development and training opportunities