Operations and Technical Coordinator

Title: Operations & Technical Coordinator

- Contract to FTE

Location: Toronto ON CA

Type: Contract

Workplace: Fully remote

Job Description:

About Maneva

Maneva, a startup founded by an ex-Google Deepmind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. Our solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems for real-impact manufacturing problems in products and equipment inspection, production efficiency, safety, and more.

Position Overview

As an Operations & Technical Coordinator at Maneva, you will embark on an exciting, high-growth journey. This position is ideal for someone who thrives on organization, research, and problem-solving. This role offers a chance to support both our Business Operations and Deployment team by coordinating schedules & travel, contract and and quote management, assisting with procurement, researching integrators and hardware solutions and more! It's a great fit for a detail-oriented individual with technical curiosity who's eager to gain hands-on experience in business operations and technical project coordination within a fast-paced startup environment.

Please Note: This is a contract position with the opportunity to move full-time for the right candidate.

Requirements

1. Scheduling & Administrative Coordination

• Assist in managing executive and team calendars, scheduling meetings with internal teams, customers, and technical partners.
• Track follow-ups and ensure important tasks and deadlines are met.
• Support documentation and organization of key operational and technical initiatives.

2. Research & Vendor Coordination

• Research and identify potential hardware suppliers, automation integrators, and technical service providers.
• Compile information on vendors, pricing, and specifications for internal review.
• Assist with vendor communication, gathering quotes, and comparing procurement options.

3. Customer & Partner Follow-Ups

• Track and document customer inquiries, ensuring follow-ups are completed by the appropriate team members.
• Assist in gathering technical requirements from customers to support integration efforts.
• Maintain organized records of customer needs, product specifications, and vendor capabilities.

4. Procurement & Quoting Support

• Help collect and compare pricing for technical components and equipment.
• Assist in preparing quotes for customers based on predefined templates.
• Maintain a database of orders, invoices, and supplier agreements.

5. Contract & Document Management

• Organize and track contracts, NDAs, and vendor agreements.
• Ensure contract renewals and important deadlines are logged and monitored.
• Maintain digital records for easy retrieval and internal access.

6. General Operational & Technical Support

• Assist in coordinating product testing and validation with customers or integration partners.
• Support tracking and reporting on project milestones and technical deployments.
• Help prepare internal reports summarizing research findings and operational updates.

Benefits

Why Join Us?

• Opportunity to work with cutting-edge AI technology in manufacturing.
• Professional growth opportunities - $50,000 Base
• Flexible, remote work with local travel for client engagements.

Important Notice: Protecting Your Personal Information

We are committed to ensuring the security and privacy of all applicants. Please be aware that our company will never ask for sensitive personal information, via email, phone call or text message. We also do not require payment from applicants for any part of the hiring process.

If you are contacted by someone claiming to represent our company and asking for such information, please do not respond. Instead, report the incident to us immediately at IT-Security@Maneva.ai.