Office Professional

Title: Office Professional (Part-Time)

Location: Huntsville United States

Job Description:

Position Summary

The Office Professional (Part-time) will support the offices of the college in developing, organizing, and sustaining the mission of the college.The Office Professional (Part-time) will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

SALARY:

Appropriate placement on the Alabama Community College System Board of Trustees

Local Salary "L" Schedule - Part-Time - (19) hours maximum per week

Hourly Wage Range $16.49 - $24.90 per hour based on experience

Essential Duties and Responsibilities

The Office Professional shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff Handbook.

• Provide clerical support for the College
• Receive and handle communications, including electronic communications, correspondence, and telephone calls
• Manage affairs in the assigned office(s) in an effective and professional manner
• Compose letters, memorandums, and other correspondence
• Schedule and arrange all appointments, meetings and travel plans
• Maintain a comprehensive filing system of all student files
• Ensure all files are scanned in the BDMS system
• File and maintain documents of a confidential nature the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
• Assist with ensuring accountability and control of College assets
• Order and maintain equipment and supplies
• Retain and submit documentation as requested to support accreditation efforts
• Perform other work-related responsibilities as assigned by Supervisor and/or President

Job description may be modified or altered at any time by management.

Qualifications

REQUIRED QUALIFICATIONS:

• Minimum of an earned Associate's degree from a regionally accredited institution or three (3) years of full-time secretarial or related administrative experience
• Excellent computer skills
• Excellent oral, auditory, and written communication skills
• Excellent organizational skills
• Ability to handle multiple tasks
• Ability to proofread work for accuracy
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications
• Ability to maintain confidentiality of office information

PREFERRED QUALIFICATIONS:

• Experience working with Banner computer programs
• Experience working with budget management

DESIRED PROFILE:

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• An understanding of and a commitment to the philosophy and mission of a community and technical college
• A sensitivity and commitment to cultural diversity
• Ability to handle various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• A commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Application Procedures/Additional Information

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)