Office Manager - Executive Assistant

Title: Office Manager / Executive Assistant

Location: New York, NY United States

Job Description:

Our vision is to change advertising for the better. LoopMe’s technology brings together advertisers and publishers to redefine brand advertising for the digital and mobile app ecosystem. With a diverse client base, including leading brands, agencies and publishers, LoopMe finds solutions to industry challenges. The acquisition of Chartboost supercharges LoopMe’s mission, creating a globally scaled 1st party ad-tech platform built on patented AI.

What we need

LoopMe is seeking a highly organized, proactive, and personable Office Manager / Executive Assistant to support our New York office and Senior Leadership Team. This role is critical to ensuring smooth day-to-day office operations while also providing high-level administrative and operational support to executives based in New York. You’ll be a key culture carrier in the office and a trusted partner to leadership in a fast-paced, growing environment.

Key Responsibilities

Office Management

• Oversee day-to-day operations of the NYC office, ensuring a welcoming, organized, and efficient workplace
• Coordinate office logistics including onboarding, off-boarding, and in-office events
• Manage office vendors, supplies, facilities needs, and service contracts
• Partner with People Ops and leadership to support a positive office culture and employee experience
• Serve as the primary point of contact for office-related questions and needs
• Partner closely with the IT team to support employee equipment needs, including laptops, peripherals, and office technology
• Assist with new hire equipment setup, troubleshooting, and coordination of replacements or upgrades
• Help manage office technology inventory and ensure conference rooms and shared equipment are functioning properly
• Serve as the on-site point of contact for IT-related issues in the NYC office

Executive & Leadership Support

• Provide administrative and operational support to the Senior Leadership Team in New York, including complex calendar management, scheduling, and meeting coordination
• Coordinate leadership meetings, offsites, and in-office leadership events
• Manage travel arrangements, expense reports, and ad-hoc requests for senior leaders
• Prepare meeting materials, agendas, and follow-ups as needed
• Act as a trusted liaison and gatekeeper, handling sensitive and confidential information with discretion

Requirements

You’ll have

• 3+ years of experience as an Office Manager, Executive Assistant, or similar role
• Experience supporting senior leadership teams in a fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize, multitask, and adapt to changing business needs
• Professional, polished communication skills (written and verbal)
• High level of discretion, trustworthiness, and emotional intelligence
• Proficiency in Google Workspace (Calendar, Docs, Sheets) and comfort learning new tools
• Positive, solution-oriented mindset with a “no task too small” attitude

Benefits

What we can offer

• Hybrid working; meaning you’ll spend Tues - Thurs in our Union Square/New York office
• Self-Managed Vacation policy (no max on annual leave!)
• 1 month work-from-anywhere
• Healthcare
• 401k
• Summer Fridays!
• LoopMe Gives Back; we have a committed and active CSR team who organise regular events to hold up our pillars of Learning, Charity, Wellbeing, Responsibility and Sustainability