Office Coordinator

Office Coordinator

Seattle, WA

Operations – Facilities /

Temporary /

Hybrid

 

 

Position Summary:

 

KIND seeks an Office Coordinator to ensure the efficient and effective day-to-day operations of KIND office(s), through management of key administrative priorities through collaboration across organizational functions and components including Operations, Finance, and Human Resources. This position reports to Facilities Manager, Office Operations in our Operations department.

Essential Functions:

• • Ensures the smooth operation of the office by overseeing and coordinating local facilities-related matters; manages meeting spaces; receives and sorts mail and packages; maintains supplies, inventory, equipment, and overall tidiness of the office.
  • Assist with monthly budget reconciliation tasks in collaboration with the Managing Director and Finance.
  • Liaises with and oversees contractors and vendors to enable facilities maintenance and repairs.
  • Assists with onboarding and off boarding processes for staff and interns, including the deployment & collection of equipment. Ensures safety, operational and institutional policies and protocols are kept current and successfully implemented locally.
  • Develops proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed.
  • Provides day-to-day support to staff, ensuring their technological, operational, and office-wide systems needs are met.
  • Manages the field office general email inbox, triaging to applicable parties as needed.
  • Assists with the planning of office-wide events, such as staff appreciation lunches and staff retreats.
  • Provides support to the Office Operations team with ongoing projects and operational initiatives, executing the goals and objectives of the function.
  • Aids with budget reconciliation, in collaboration with the Facilities Manager of Office Operations, Managing Attorney, and Finance.
  • Liaises with other organizational components and functions, and perform other duties as assigned.

Qualifications and Requirements:

• • Bachelor’s degree required.
  • Must be fluent in English. Fluency in Spanish preferred but not required.
  • Minimum of 3 years of experience performing administrative office duties.
  • Excellent written and oral communication skills in English.
  • Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.). 
  • Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
  • Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.
  • Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles. 
  • Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life. 
  • Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
  • Showing the ability to multi-task and work with a sense of urgency in a dynamic, fast paced environment.
  • Committed to practicing and supporting wellbeing and a work-home life balance. 
  • Experience working and communicating in a remote environment. 

$21.16 - $26.44 an hour

Our Benefits

 

- Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision. 

- Pre-tax flexible spending account (FSA) for both medical and dependent care.  

- Pre-tax transit and parking spending account.  

- Employer-paid life insurance and accidental death and dismemberment insurance.  

- Employer-paid short and long-term disability insurance.