Office and Events Administrator

Title: Office & Events Administrator (part-time)

Location: New York City

Type: Part Time

Workplace: onsite

Category: Executive

Job Description:

We are looking for a proactive, creative, and people-focused Office & Events Administrator to join our New York City team. This role is much more than admin work, it's about fostering a vibrant, engaging office culture as we transition into a hybrid company. We want someone who can incentivize and excite employees about coming into the office, organize engaging events, and ensure our space feels welcoming, collaborative, and efficient.

 

Our New York City office, located at 72 Madison Avenue, 9th Floor, New York, NY 10016, serves as a workspace for our local team, a hub for global colleagues visiting from other regions, and a touchpoint for VIP guests. This role is ideal for someone naturally hospitable, detail-oriented, and skilled at bringing people together.

 

This is a part-time position, offering up to 20 hours per week on Tuesdays and Thursdays. Hours are 9:00am to 3:00pm or 4:00pm, depending on business needs.

 

Hourly pay: $33-$35/hour

Days: Tuesdays and Thursdays, 9am - 3:00pm or 4:00pm

 

Office Address: 

72 Madison Avenue, 9th Floor New York, NY 10016

 

What you will do:

 

• Create a vibrant in-office experience that encourages employees to work on-site.
• Plan and execute team engagement initiatives, office events, and social gatherings to build community.
• Work with leadership to develop fun and creative incentives that make in-office days exciting. 
• Be the face of the office—warmly greet employees, visitors, and VIP guests.
• Ensure seamless visitor experiences by managing office access, conference rooms, and hospitality needs.
• Maintain an organized and welcoming workspace that reflects our company culture.

Operations & Facilities Management:

• Oversee office logistics, snacks, meals, and supply management to keep the space well-stocked and efficient.
• Manage relationships with vendors and service providers (cleaning, internet, building management, etc.).
• Ensure smooth office equipment operations, troubleshooting issues in collaboration with IT.
• Coordinate mail, shipments, and promotional items (customer gifts, marketing swag, etc.).

Leadership & Administrative Support:

• Provide light support to the leadership team, assisting with office-related requests.

What you can bring:

• You’re excited to start in office administration as a stepping stone to other roles (marketing, sales, IT, etc.).
• Lack of formal experience and a non-tech background are a plus - what matters most is curiosity, drive, and a willingness to learn.
• Customer-focused mindset – ability to anticipate needs and deliver excellent hospitality.
• Creative problem-solver – you think outside the box to enhance office culture and engagement.
• Strong communicator – excellent verbal and written communication skills.
• Proactive & organized – ability to manage multiple tasks and prioritize effectively.
• This is an in-person role based in our New York City office. The ideal candidate will be located in or near New York City.