Office Administrator

Title: Office Administrator

Location: Memphis United States

Job Description:

What We're Looking For:

Barge Design Solutions is seeking a part-time Office Administrator who will provide administrative and clerical assistance to the Memphis office. This role will positively impact the local employees, guests, and visitors in that location.

Responsibilities:

• Provides front desk management by greeting guests and visitors as well as, referring and/ or coordinating inquiries to appropriate staff.
• Distributes routine office email communications, sorts and distributes traditional mail, and facilitates distribution of various packages and company documents through Barge's third-party system. Communications, packages, and documents are sent in a timely and reliable manner.
• Acts as the local contact for inbound calls by answering incoming calls, providing general information, screening and directing calls to appropriate associates, etc.
• Ensures stock and supplies including printers, conference rooms, and other various office supplies are adequately supplied and arranged for the location.
• Arranges and maintains a clean and organized office setting (including print and supply rooms, storage room, meeting areas, conference rooms, coffee bars, cafeteria, etc.).
• Assists in the preparation of event planning and special project support by arranging portions of plans such as logistics, meeting room and audio/ visual set up, or pricing vendors for approval.
• Assist in making arrangements for event once approved and communicates plans to appropriate audience.
• Interacts with vendors to coordinate deliveries and storage of materials.
• May provide additional administrative support for special projects.
• Submits accounts payable for invoicing to Accounting.
• Performs other duties as required.

Education & Experience Qualifications:

• High School diploma or GED. Bachelor's degree preferred.
• 2-5 years of relevant project coordination experience or comparable project administration experience.
• Advanced proficiency in Microsoft Office Suite.
• Comprehensive knowledge of document management systems.
• Proficiency in project management software (BST, SharePoint, ACC).
• Advanced Microsoft Office skills, particularly Excel.
• Knowledge of construction/engineering processes and terminology.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and client communication skills.
• Ability to work in a fast-paced, multi-project environment.
• Detail-oriented with strong follow-through capabilities.
• Strong organizational and communication skills.
• Proven ability to manage multiple projects simultaneously.

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES:

• Collaborate - Help and expect help. Teamwork is essential in what we do.

• Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.

• Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.

• Excellence - We go all in and expect more of ourselves than others expect of us.

• Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled