Litigation Legal Secretary

Title: Litigation Legal Secretary

Location:

US - IN - Indianapolis

time type

Full time

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Job Summary (basic description)

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; calendar maintenance; various office and client filing.

The successful candidate type by touch at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing a minimum of 3+ years recent legal secretary experience (including electronic filing).

Essential Functions

• Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources.
• Provide support to four attorneys (possibly more) in employment law matters and backup support as needed.
• Answer phones and communicate with clients daily.
• Act as liaison between internal departments and outside agencies.
• Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Run conflict checks and open new client engagements as requested.
• Maintain calendars, CLE, reports, and time records.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing; proofreading documents.
• Provide general office administrative support and backup other legal secretaries during their absence(s) from the office. 

 

Qualifications/Skills Required

• A  minimum of 3+ years recent legal secretarial experience within a law firm. 
• Typing by touch 65+ wpm.
• Law firm billing software a plus.  Expertise with state and federal rules and procedures.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Proficient with generating Tables of Authorities.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to multi-task, and timely respond to deadlines as well as balance workload.
• Expertise with Microsoft Office Suite products, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Educational Requirements

• High School diploma or equivalent required.

This is a hybrid position.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

R325-2025