Legal Assistant I - III

Title: LEGAL ASSISTANT I - III

Location:City of Long Beach, CA

Salary

$55,117.19 - $88,937.21 Annually

Job Type

Unclassified - Full-Time, Permanent

Remote Employment

Flexible/Hybrid

Job Number

D18AN-DC-12-25

Job Description:

The Long Beach City Attorney’s Office is seeking a professional, proficient legal assistant to work in our Departmental Counsel Division supporting two attorneys. The primary responsibilities of the position involve transactional work, document preparation, calendar management, file management, project coordination, and general administrative duties. A minimum of three years experience working as a legal assistant is required. Transactional as well as municipal law experience and/or  knowledge of State and Federal court rules, electronic filings and general litigation experience is a plus, but not required.  The position may be filled at a grade level I, II or III depending on the experience and qualifications of the successful candidate.

SPECIAL NOTE

This is an "at-will" position. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time.  In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

EXAMPLES OF DUTIES

• Prepares initial drafts, revises, formats, finalizes and proofreads legal documents (contracts, leases, resolutions, ordinances, opinions, letters, memoranda, etc.) at the direction of attorneys in accordance with departmental policies and procedures;
• Prepares Temporary Restraining Orders and Writ of Mandate documents;
• Takes initiative to make sure work handled by our office is completed timely, correctly and free of errors;
• Receives, sorts, reads, routes and responds to routine mail and inquiries;
• Maintains calendar and tracks deadlines for attorneys;
• Coordinates and schedules meetings and administrative hearings;
• Establishes and maintains a variety of complex, privileged and sensitive files and records;
• Processes resolutions, ordinances and contracts with City departments for finalization and placement on the City Council Agenda;
• Screens and routes telephone calls in a courteous and professional manner from the public, City Councilmembers, Department Heads and other City employees;
• Opens assignments in CityLaw (case management software), and enters and maintains information;
• Provides back-up support to other Departmental Counsel attorneys as needed;
• Performs other related duties as required.

REQUIREMENTS TO FILE

• High School Diploma or equivalent;
• Three years paid full time law firm or law office experience as a legal assistant/secretary.

SUCCESSFUL CANDIDATES WILL DEMONSTRATE

• Ability to type accurately at the rate of 60 words per minute or better;
• Strong attention to detail;
• Excellent proofreading and redlining skills;
• Excellent grammar, punctuation, spelling and usage;
• Proficiency in using Microsoft Word and Outlook; and Adobe Acrobat;
• Solid organizational and multi-tasking skills;
• Ability to prioritize multiple tasks and ensure timely completion;
• Ability to communicate clearly and concisely orally and in writing;
• Knowledge of office procedures and legal terminology;
• Ability to work independently with minimal supervision and instruction;
• Good judgment in making decisions in accordance with office policies and procedures;
• Ability to interact professionally with all levels of personnel;
• Discretion in dealing with confidential matters;
• Ability to establish and maintain harmonious and effective working relationships;
• Excellent attendance, professional appearance and demeanor.

DESIRABLE QUALIFICATIONS

• Corporate/Government transactional experience is highly desirable;
• Public Works and/or Construction contracting experience is highly desirable;
• Knowledge of local, state and federal court rules and filing procedures also a plus but not required.

• Employee Benefits

  The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

  ·             Medical and Dental Insurance

  ·             Life Insurance

  ·             Retirement Plan (P.E.R.S.)

  ·             Paid Vacation, Personal Holidays and Sick Leave

  ·             Deferred Compensation

  ·             Credit Union Membership

  ·             Free Bus Transportation (Long Beach Transit)

  ·             Flexible Spending Accounts

  ·             Free Employee Parking
  ·             Paid Parental Leave*
  *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).