IP Legal Assistant

Title: IP Legal Assistant

Location: WI-Madison

Job Description:

Our client is seeking a full-time Legal Assistant to join their Intellectual Property practice group in Madison, Wisconsin. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting a collaborative team, and is eager to contribute to a dynamic legal practice.

The right candidate will be highly organized, detail-oriented, and a strong communicator with the technical savvy and professionalism needed to support multiple attorneys and keep workflow on track. Prior experience working in Intellectual Property law is required.

Key Responsibilities:

• Draft, proofread, revise, and save legal correspondence and documents.

• Provide billing support, including time entry, proofreading, and processing client invoices.

• Deliver administrative support for a busy IP practice group of attorneys, paralegals, and assistants.

• Assist with file openings in Aderant and Foundation IP; prepare and send engagement letters.

• Manage mail distribution, email filing in NetDocs, and other organizational tasks.

• Prepare and process formal IP documents such as Application Data Sheets, IDSs, Declarations, Assignments, and transmittal letters.

• Support attorneys with docket reporting, filing reminders, and USPTO filings.

• Assist with financial and administrative tasks such as expense reports, invoice routing, and payment requests.

Qualifications:

• Experience in Intellectual Property law required.

• Associate degree, High School Diploma, GED, or relevant industry certification.

• Strong organizational and multitasking abilities; able to manage deadlines effectively.

• Excellent written and verbal communication skills.

• Attention to detail in proofreading and document management.

• Familiarity with legal terminology and court/document requirements.

• Proficiency with Microsoft Office Suite and legal technology platforms (e.g., case management, e-filing, document management systems).

• Professionalism and discretion when handling sensitive client information.

• Strong problem-solving skills with the ability to anticipate attorney needs.

Work Model:

• Hybrid schedule: 3 days onsite / 2 days remote (eligibility and performance-based).

• New hires should expect to work onsite 5 days per week during a 4–6 week training period.

This is an excellent opportunity to build your career with a respected firm while working alongside a supportive and experienced Intellectual Property team.

Pay Details: $70,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

 

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