Fiscal Analyst III

Title: Fiscal Analyst 3

Location: Olympia, WA, United States
Work Type: Hybrid
Time Type: Full time
Job ID: 2025-04323

Department:Auditor's Office

Job Description:

 

Salary: $4,410.00 - $5,929.00 Monthly

The salary listed does not reflect statewide increases anticipated to take place July 1, 2025. 

Do you enjoy variety in your work? Do you believe employees are an organization's greatest asset? Are you a supporter of continuous improvement? 

SAO has a great opportunity for a Fiscal Analyst 3. This position is jointly responsible for accuracy and timeliness of the agency payroll process. Responsibilities include advising agency management and staff on payroll regulations and benefit administration, reviewing and processing timesheets, reconciling leave, and processing payroll cycles, as needed.

Under general supervision, this position provides guidance to fiscal related professional staff in financial methods and procedures. Monitors, reviews, or audits the accounting or fiscal aspects of general ledgers. Creates routine fiscal reports, provides research assistance with expenditure data and analyzes financial and management data to ensure accuracy. Review accounting reports from multiple systems, analyze transactions and create and enter journal voucher as necessary. Monitor aged warrant report and work with recipients on cancelling and re-issuing warrants as necessary. Reconciling and correcting errors in general ledgers and account funds.

The Financial Services Team provides support and accountability for agency financial and budgetary decisions and practices. As a smaller finance shop, we offer an opportunity for team members to participate in a variety of functions and duties.

Our primary goal is to protect and enhance the financial health and resources of the Office of the Washington State Auditor including providing efficient, centrally located accounting, budgeting, contracting and facility services. We conduct business in a professional and cooperative manner which recognizes the contribution of each team member. Financial Services ensures that the reporting and transmission of agency financial information is complete, accurate and timely.

Within the accounting section of Financial Services are Accounts Payable, General Accounting, Accounts Receivable, Purchasing, Timekeeping and Payroll functions. The team processes employees' payroll and benefits, travel vouchers, vendor invoices, purchase orders, daily deposits, audit services invoicing, and ensures all transactions processed comply with state and federal requirements.

Be valued. Be challenged. Build a career.

At the State Auditor's Office, we are working together to make a real difference in how government operates. We are always looking for new ideas to ensure our work provides value to the clients we serve, and we take pride in the services we perform for the governments and for the people of Washington.

We are committed to building and maintaining a workplace environment that is collaborative and supports all employees as we effectively carry out the agency's mission. This includes ensuring inclusion and equity throughout the agency, while embracing the individual differences of our employees and clients. We believe that diverse perspectives and backgrounds are fundamental to doing our best work.  

SAO supports a healthy work/life balance.

The Washington State Auditor's Office (SAO) prides itself in offering flexible schedules and a hybrid work environment that helps our staff balance work and life. 

Roles and Responsibilities:

• Payroll Processing

• Review and process hourly timesheets and overtime request.

• Scan transmittals/transfers employee files.

• Process taxable transactions, verifications of employment and other payroll and benefit documents.

• Review manual entries of payroll officer.

• Reconcile leave without pay with MyPortal and the Online Time Summary System.

• Analyze and report on leave at an agency, team and individual level being able to provide support for decisions made.

• Process payroll cycles, as needed.  

• Process new hires, promotions, resignations, retirements and other separations, as needed.

• Provides guidance to agency wide administrative assistants related to payroll, time and leave record keeping to ensure information is processed timely and accurately. 

• Assist with managing and reviewing payroll documents.

• Provide guidance to SAO staff regarding payroll and benefits.

• Accounting

• Serve as lead for the General Ledger Accounting processes.

• Analyze In-Process report, identify and correct errors.

• Review and approve cash receipts in the SAO Fiscal system based on cash, ACH transactions, inter-agency payments and journal vouchers received.

• Review/Approve A-8 and IAP receipts for OST submission or batch release.

• Investigate and resolve discrepancies between payment documentation received and the Fiscal accounts receivable system.

• Collaborate with Accounts Receivable on recording adjustments in the Fiscal system.

• Analyze and approve journal vouchers.

• Review and approve fund and general ledger reconciliations. Create journal vouchers to correct or record needed transactions. 

• Process Use tax monthly payment 

• Analyze monthly outstanding warrant report and work with vendors or employees on status of warrant. 

• Cancel warrants, process warrants cancelled by Statute of Limitations, and track cancelled or SOL warrants.

• Reports unclaimed property annually

• Workday transition roles in banking, financial accounting and customer accounts.

• Provides direction and guidance to other fiscal staff.

• Staffing Analysis

• Prepare monthly period increment date report and agencywide salary report.

• Update the Online Time Reporting System with new hourly employees. 

• Maintain Open Position report

Required Qualifications: 

• One year of payroll processing experience

• Two to three years of accounting or finance experience with progressively increasing responsibilities

• Excellent verbal and written communication skills

• Knowledge of Microsoft Office products (primarily Excel, Word, and Outlook)

• Good organizational skills

Desired Qualifications:

• Two years of payroll processing experience

• Familiarity with the Accounting and Financial Reporting System (AFRS), Enterprise Reporting system (ER), and the Human Resource Management System (HRMS).

• Knowledge of state policies and laws such as the State Administrative and Accounting Manual (SAAM), RCW, WAC

To be considered, applicants must submit a resume along with a cover letter outlining your breadth of experience as they relate to the above qualifications.

Degrees awarded outside the United States must include a credential evaluation report.

If you are a US Veteran and would like to apply for Veteran's Preference, attach a copy of Form DD214 military record showing honorable discharge.

 

Our Commitment to Diversity and Inclusion

We are committed to building a team with a variety of backgrounds, skills and ideas in order to carry out the agency's mission today and in the future. This includes ensuring every member of our team feels valued and supported. We encourage you to join us.

The Office of the Washington State Auditor is an equal opportunity employer.

Persons with a disability, who need assistance in the application or testing process, or who need this announcement in an alternative format, may call (564) 999-0947 or via the telecommunications relay service by dialing 7-1-1.      

Benefits

The Washington State Auditor's Office (SAO) prides itself in offering flexible schedules and a hybrid work environment that helps our staff balance work and life. We also offer a comprehensive package of health and wellness benefits to employees, including:

• Paid vacation, sick leave and holidays.
• Growth and development opportunities, including 80+ hours of training each biennium.
• Educational and professional certification reimbursements.
• An agency-wide commitment to diversity, equity, inclusion and respect in the workplace.

Learn more about SAO:

With 15 offices statewide, over 400 positions and important work to do, we always welcome talented people to join our team. Get to know us! We share more about who we are and what we do on social media, using the hashtag #WeAreSAO and on our website at: Current Openings and Internships - Office of the Washington State Auditor.