Faculty Affairs Coordinator

Title: Faculty Affairs Coordinator

Location: Boston United States

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Faculty Affairs Coordinator provides high-level administrative and academic support to the AMC Department of Psychiatry and serves as a highly visible representative of the department. This role requires the ability to work collaboratively and effectively with a wide range of stakeholders, including faculty, peers, and leaders across hospital departments and Mass General Brigham (Partners) institutions. Success in this position requires professionalism, discretion, political acumen, and the ability to navigate complex organizational structures.

The Faculty Affairs Coordinator is expected to operate with a high degree of independence and manage multiple priorities under strict deadlines. They will support key departmental initiatives-particularly those in partnership with Harvard Medical School (HMS)-including faculty career advancement in accordance with HMS guidelines and initiatives aimed at enhancing faculty engagement and satisfaction. The role also includes maintaining and strengthening programmatic and administrative support across departmental sections, including Ambulatory Psychiatry, Medical Psychiatry, and Research.

The Faculty Affairs Coordinator performs the following essential functions:

1. Coordinate Harvard Medical School (HMS) faculty appointment, promotion, and reappointment processes.

2. Manage onboarding and offboarding for clinical and research faculty, clinical rotators, sponsored staff, and volunteers-including HR paperwork, credentialing, system access, and visa processing.

3. Maintain faculty compliance and training documentation in systems such as HealthStream; ensure records are up to date for all faculty and staff.

4. Maintain and update academic and appointment-related data in systems such as Workday, credentialing platforms, and HMS faculty appointment tools to ensure accuracy and institutional alignment.

5. Track and report key faculty data and milestones, including CVs, publications, awards, academic productivity, reappointments, board certification renewals, and academic leave requests, for internal and HMS reporting.

6. Support the annual faculty review process, including preparation of OPPE/FPPE reports and other documentation.

7. Coordinate faculty affairs processes across the AMC Department of Psychiatry (e.g., BWH, MGH, Faulkner), ensuring consistency in communication and compliance with institutional and HMS policies.

8. Provide high-level administrative support to department leadership, including calendar management, meeting scheduling, agenda coordination, and follow-up tracking.

9. Draft, edit, and distribute administrative communications, academic correspondence, and materials for faculty promotions and publications.

10. Prepare and distribute meeting materials and take minutes for leadership and faculty meetings.

11. Assist with departmental events and special functions such as retreats, seminars, and visiting professor programs.

12. Collaborate with communications staff to review, edit, and update departmental marketing materials and website content.

13. Train and support administrative staff in creating and maintaining HMS-compliant CVs and academic materials.

14. Participate in departmental or hospital-wide committees as needed.

15. Perform other duties as assigned.

Qualifications

Education Bachelor's Degree Healthcare Management required or Bachelor's Degree Business Administration required or Bachelor's Degree Related Field of Study required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in a healthcare setting, preferably in provider relations or medical affairs coordination 1-2 years required Knowledge, Skills and Abilities - Knowledge of medical staff credentialing processes and regulatory requirements. - Excellent interpersonal and communication skills. - Strong organizational and multitasking abilities. - Detail-oriented with a focus on accuracy in documentation and reporting. - Familiarity with credentialing software and Microsoft Office Suite.

Remote Type

Hybrid

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$62,400.00 - $90,750.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.