Executive Operations Assistant

Executive Operations Assistant

34 N Lake Havasu Ave, Lake Havasu City, AZ 86403, United States

 

Job Description

Executive Operations Assistant (Hybrid – Primarily In-Person)

Location: Lake Havasu City, AZ

Work Model: Hybrid (approximately 80% in-person and 20% remote)

Compensation: Salary $800 per week ($41,600 annually)

Schedule: Monday through Friday, occasional weekend events (40 hours per week)

Classification: Full-time, non-exempt

Reports to: Founder / Owner

Role Overview

We are seeking a highly organized, dependable, and execution-focused Executive Operations Assistant to support a founder who operates multiple businesses. This role is primarily in person, with limited remote flexibility once onboarding, trust, and workflows are established. The Executive Operations Assistant acts as the operational hub, ensuring calendars, communications, documents, and follow-through stay organized and on track. In addition to supporting the Founder as the primary priority, this role also assists the District Manager of Jimmy John’s and the Manager of RNR Tire Express with administrative coordination and follow-up. This is a high-trust, execution-driven role ideal for someone who thrives on structure, discretion, and making leaders more effective.

Work Model Expectations

This position follows a hybrid model with approximately 80 percent of work performed in person and up to 20 percent performed remotely. In-person work includes calendar and schedule coordination, document creation and organization, administrative and financial support, and real-time prioritization and problem-solving. Remote work may include inbox management, spreadsheet, document, and presentation preparation, and follow-up tasks. This is not a remote-first role.

Executive and Calendar Support

The Executive Operations Assistant is responsible for managing and protecting the Founder’s calendar for both business and personal matters. This includes scheduling meetings, appointments, and travel, preparing agendas, notes, and action-item follow-ups, and acting as a gatekeeper for time, interruptions, and incoming requests.

Multi-Leader Administrative Support

In addition to supporting the Founder, this role provides administrative and coordination support to the District Manager of Jimmy John’s and the Manager of RNR Tire Express. Responsibilities include tracking tasks, deadlines, and follow-ups, coordinating scheduling, documentation, and communication, and clearly prioritizing requests while escalating conflicts appropriately. This role supports execution and coordination only and does not manage people or make operational decisions.

Communication and Documentation

The role includes managing email inboxes and correspondence, drafting, formatting, and organizing professional documents using Microsoft Word, creating and maintaining tracking spreadsheets and reports using Microsoft Excel, and preparing clean, professional PowerPoint presentations for meetings and reviews. The Executive Operations Assistant maintains organized digital and physical filing systems and handles sensitive and confidential information with discretion at all times.

Financial and Administrative Coordination

This role assists with QuickBooks at a support level by organizing and categorizing transactions and preparing documentation for bookkeepers and CPAs. The Executive Operations Assistant tracks credit card statements, bills, and due dates and maintains financial tracking spreadsheets. This role does not make financial decisions.

Task and Project Coordination

The Executive Operations Assistant maintains task lists and reminders, follows up on commitments made by others, coordinates small projects and administrative initiatives, and ensures deadlines are met so nothing falls through the cracks.

Personal and Household Support

This role supports personal and household administrative needs by coordinating personal appointments and travel, assisting with household administrative tasks, organizing personal records, insurance, and important documents, supporting family logistics and special projects, and running errands as needed to support business and household operations.

What This Role Is Not

This is not a leadership or management role, not a strategic decision-making position, not a fully remote role, and not responsible for hiring, firing, or P&L ownership. This is an execution-focused support role with clear priorities and boundaries.

Required Qualifications

Candidates should have five or more years of experience supporting an executive, owner, or leadership team and demonstrate strong proficiency in Microsoft Excel, Word, and PowerPoint, with the ability to create clean spreadsheets, professional documents, and polished presentations. Strong organization, time management, and follow-through are essential, along with excellent written and verbal communication skills. A high level of discretion and professionalism is required, as is comfort supporting multiple leaders and managing competing priorities. Reliable transportation and the ability to work primarily in person are required.

Preferred Qualifications

Preferred experience includes supporting multiple businesses or leaders, familiarity with QuickBooks at a support level, experience with Google Workspace, including Gmail, Calendar, and Drive, and experience with task or project management tools such as Notion, Trello, or Asana.

Compensation and Benefits

This is a full-time, non-exempt position paying $800 per week, or $41,600 annually. The role offers hybrid work flexibility after onboarding, a stable schedule with clear expectations, and the opportunity for growth and increased responsibility over time.

Company Introduction

We slice our all-natural* meats and fresh veggies in-house every day. Our fresh-baked bread is made right here where you can see it, and our house-made tuna salad is fresh every day. The flavor of a ripe tomato, crisp shredded lettuce, combined with fresh-baked bread, fresh-sliced meat and real Hellmann's® mayo - that's when the magic happens. Made with love every single day since 1983. That's Jimmy Fresh!