Executive Assitant

Executive Assitant

Location: Ruskin, FL 33570

Full Time • Hybrid - US

Benefits:

• Hybird
• Bonus based on performance
• Free uniforms
• Paid time off

ASP – America’s Swimming Pool Company – South Shore & South Tampa is a veteran-owned pool maintenance, repair, and renovation business serving residential and commercial customers across Hillsborough County. We pride ourselves on our integrity, professionalism, and commitment to delivering reliable, high-quality service.

With a culture built on ownership, a questioning attitude, and procedural compliance, we aim to set the standard in the pool service industry while actively engaging in the communities we serve.

Because of our approach, we have earned loyal customers who expect and desire dependable, quality swimming pool solutions. We guarantee satisfaction with our services and do not require long-term contracts. We are fully licensed and insured and our team members are among the best in the swimming pool service industry.

 Position Summary

The Executive Assistant will serve as the Owner’s key support resource, managing day-to-day communications, scheduling, and operational coordination. This role requires a highly organized and proactive professional who can anticipate needs, handle time-sensitive tasks, and ensure smooth communication between the Owner, customers, and the team.

Key Responsibilitiez

Administrative & Communication

• Manage the Owner’s calendar, scheduling meetings, jobs, and technician routes.
• Handle incoming calls, text messages, and company email correspondence on the Owner’s behalf.
• Monitor email inboxes and respond promptly to customer inquiries.
• Prepare a daily recap for the Owner summarizing open action items, customer follow-ups, and unresolved issues.

Operational Coordination

• Schedule jobs and ensure technician route execution in alignment with operational priorities.
• Coordinate with customers to confirm appointments, updates, and service needs.
• Ensure all required parts for scheduled jobs are ordered and received.
• Oversee accounts receivable, track outstanding invoices, and follow up on customer payments.

Marketing & Community Engagement

• Maintain and grow the company’s social media presence by creating, scheduling, and monitoring posts.
• Highlight services, promotions, customer testimonials, and community involvement.
• Assist with basic community outreach activities to promote brand visibility.

General Support

• Occasionally assist with onboarding paperwork and HR-related tasks.
• Maintain and organize company files (digital and physical) as needed.
• Uphold the confidentiality of sensitive company, customer, and employee information.

Qualifications

Required

• Proven experience in an administrative, executive assistant, or similar role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Google Workspace, and ability to learn new systems quickly.
• Comfort using or learning industry-specific platforms (e.g., PoolBrain, QuickBooks Online, Monday CRM, ConnecTeam).
• Professional demeanor and customer service skills.

Preferred

• Experience in a service-based or franchise environment.
• Social media management experience.

Bonus Potential:

This position has the potential of earning an annual bonus by the company when specific gross revenue goals are met for the year.

Benefits:

You will receive paid vacation time following a qualifying period.

Next Steps:

If you are interested in being considered for this position and joining our award-winning team, then we would encourage you to apply for this position.

We look forward to learning more about you as you go through our hiring process.

Flexible work from home options available.

Compensation: $45,000.00 - $55,000.00 per year