Executive Assistant to the Business and People Operations Manager

Executive Assistant to the Business & People Operations Manager (100% Work from home in Luzon, Philippines only)

Luzon, Philippines

Title: Executive Assistant to the Business and People Operations Manager

Location: 100% Work from home in Luzon, Philippines only

Shift: Flexible late shift - Core working hours from 8:30 PM - 1:30 AM PHT (remaining hours can be completed right before or right after that) 

We’re looking for a proactive and detail-oriented Executive Assistant to join our team and support our Business & People Operations Manager. In this role, you’ll help keep things running smoothly behind the scenes, and ensure everything stays organized. A big part of the job is handling sensitive information with care and maintaining confidentiality. We're seeking someone with strong communication skills, a positive attitude, and a friendly, collaborative approach to work.

Your Qualifications

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and project management tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management
• Proven experience developing and following SOP’s 
• Comfortable working with sensitive and confidential information 
• Comfortable working with and learning new technologies

 

Professional

• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems

 

Interpersonal 

• Warm and approachable personality
• Direct and clear communication style (someone who appreciates getting right to the point)
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

 

Your Primary Responsibilities

• Manage Business & People Operations Manager’s calendar, including scheduling meetings and appointments
• Prepare and edit documents, surveys, reports, announcements and presentations
• Plan and coordinate team meetings, take well informed notes during meetings, and execution of post-meeting tasks
• Coordinate with internal teams and external partners
• Handling correspondence, including emails and phone calls
• Assist with personal tasks as needed, such as managing appointments, or coordinating travel
• Organize and maintain files and records
• Proactively identify and resolve potential issues before they arise

Specific Measures of Success

No surprises here! After a year on the job, you’ll be measured by these specific outcomes:

• Consistently maintain an up-to-date and well-organized calendar for the Business & People Operations Manager
• Demonstrate a track record of completing tasks accurately and on time
• Effectively manage and prioritize incoming requests and information
• Show initiative in improving processes and suggesting solutions
• Completion of online education and training. You will complete 3 hours per quarter of educational training.

Compensation and Benefits

We believe working side-by-side with an awesome team is the greatest benefit there is, but there are other reasons why we love working at TaxValet including:

• Monthly flat salary - 67,986 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. Yes, seriously. 
• 3 additional days off per year to volunteer and serve your community 
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.) 

Some intangible benefits include:

• In a recent survey, 100% of employees scored working at TaxValet a 9 or 10 out of 10.
• Learn relevant and in-demand skills you’ll have for the rest of your career.
• Opportunity to have a real impact and grow your career with a growing company.
• Opportunity to join company retreats. 
• A fast-growing and entrepreneurial environment.