Executive Assistant to Chief Technology Officer - Enterprise Applications Manager

Title: Executive Assistant to Chief Technology Officer / Enterprise Applications Manager

Location: Brisbane Australia

Job Description:

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to support and empower all of our people to make a positive impact when working with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We're looking for an Executive Assistant who will provide a high level of professional administrative support to the Chief Technology Officer (CTO) and Enterprise Applications Manager.

In this role you will:

• Provide quality and timely administrative support
• Maintain and coordinate an effective calendar and schedule ensuring the CTO and Enterprise Applications Manager's competing demands are effectively managed.
• Proactively manage emails and correspondence, draft responses and notes as directed
• Support in the preparation, review and approval of ISLT and other executive reporting requirements
• Assist in the production and coordination of quality documents including meeting agendas, minutes, presentations, white papers, executive summaries etc
• Organise leadership meetings and IS events including attendee invites, room bookings, accommodation, catering etc
• Organise all travel arrangements
• Manage telephone calls and general requests as directed by CTO and Enterprise Applications Manager
• Maintain a high level of professionalism and exercise sound judgement in all verbal and written communication
• Maintain a high level of confidentiality and discretion as required
• Provide support to the IS Leadership team as required.
• Develop and maintain effective relationships with IS Leadership team and other key IS Managers
• Effective networking and collaboration with other EA's across GHD

Skills and competencies:

• Intermediate to advance Microsoft skills - Outlook, Teams, Word, Excel, Powerpoint etc
• Advanced communication skills - verbal and written
• Excellent editing, researching and writing skills
• Highly organised, proactive and self-managing
• Client-focused - internally/externally
• Attention to details, planning and organising
• Agile, resilient and motivated

What will you bring to the team?

• 5+ years' experience in an EA position in a large global professional service firm or similar
• Strong experience in diary management and travel arrangements, production of executive-level of documentation and correspondence
• Tertiary qualifications and certificates are desirable

Work location: Brisbane

Contact Josie Lubo - Talent Acquisition Business Partner

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

All our employees are expected to be able to attend a GHD office three times per week.

We respectfully ask that no agency resumes be presented at this stage.

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