Executive Assistant, Senior Vice President and Chief Executive Officer

Executive Assistant, Senior Vice President and Chief Executive Officer AONL 

Job category: Administration

Requisition number: EXECU002622

Full-time

Hybrid

CHICAGO
Chicago, IL 60606, USA

Description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities.

The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Executive Assistant, Senior Vice President and Chief Executive Officer AONL for our Chicago office. This position is a hybrid role (three days in the office, two days working remote).

Starting hourly rate = $35.00- $44.00- $52.00 (commensurate with related experience).

The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.

The Executive Assistant is responsible for performing a wide variety of executive level administrative support of the Senior Vice President, Chief Nursing Officer and Chief Executive Officer of the American Organization for Nursing Leadership (AONL). Coordinate schedule, communications and daily operations.

Arrange travel and process expenses and invoices for payment. Act as key liaison between CEO and internal/external stakeholders, anticipating needs and supporting coordination of meetings and special projects. Communicates effectively and maintains positive working relationships with all colleagues externally and within the American Hospital Association (AHA).

Essential Functions include, but are not limited to the following: 

• Maintain CEO complex calendar on a daily basis, schedule and confirm appointments, meetings and conference calls.
• Handle logistics for meetings that are located onsite or offsite that includes but is not limited to arrange for meeting rooms or facilities, audio visual, food and beverage and registration.
• Plan, organize and coordinate operational support for CEO schedule of presentations, board meetings, committee meetings, committee presentations, speaking engagements, and events.
• Arrange travel plans for CEO that includes flight, car and hotel reservations. Prepare and submit expense reports within 30 days of travel.
• Assist with the creation, revision and distribution of various materials, such as those for meetings, PowerPoint presentations and information packets.
• Prepare routine and advanced correspondence, including but not limited to letters, memoranda, documents, agendas, presentations, bios and reports.
• Handle AONL’s telephone calls, emails, physical mail and greet visitors.
• Assist with AONL Board activities and governance related tasks in collaboration with Governance Specialist; support board member engagement, onboarding and education.
• Coordinate logistics and documentation for member-led groups, AHA partnerships and external coalitions. Coordinate with vendors, partners and affiliates to support engagement and program goals.
• Review, submit, and track organizational invoices and contracts for approval and payment; ensure accuracy, timeliness, and alignment with internal protocols
• Collaborate with colleagues and other AHA departments in order to complete work effectively. Keeps abreast of organizational activities and the work groups managed by the CEO.
• Document and implement policies and procedures that ensure the administrative expectations of the office are met and identifies opportunities for process improvement.

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

#LI-Hybrid

Qualifications

Education

Required

High School or better.

Experience

Required

5 years:

Experience providing executive-level administrative support