Executive Assistant II

Title: Executive Assistant 2

ID19569

Pay Range$51,209.60 - $81,931.20

Executive Assistant 2 
Location: Clearwater, Florida 


Schedule: Partial remote a possibility

We are seeking a highly organized and experienced Executive Assistant 2 to provide advanced administrative support in a fast-paced, professional environment. This position plays a critical role in maintaining efficient office operations and supporting executive-level staff with discretion, professionalism, and attention to detail. 

What Would You Do?

• Greet visitors and manage incoming calls; handle routine inquiries and direct more complex matters appropriately 

• Schedule meetings, appointments, and travel; prepare associated documentation and reimbursement forms 

• Draft and proofread official correspondence, emails, and memoranda 

• Track and manage incoming and outgoing communications, ensuring timely responses and follow-up 

• Prepare reports, meeting materials, and presentations—including confidential content 

• Maintain organized electronic and physical filing systems, including personnel records 

• Monitor department budget and prepare expense reports 

• Attend meetings and take accurate minutes 

• Operate a variety of office equipment and software programs 

• Perform other related duties as assigned 

What Do You Need To Have?

• Five (5) years of secretarial experience, including one (1) year at the executive level involving multi-tasking in an automated office; or a combination of education, training, and experience. 

• Valid Florida Driver's License (or Florida Commercial Driver’s License, if required) 

• Availability for varied work schedules, including during emergencies or special events 

• Ability to type a minimum of 55 words per minute 

•  Supervisory or lead worker experience preferred.

 

Knowledge, Skills & Abilities

• Strong command of business English, punctuation, and professional formatting 

• Proficient in Microsoft Office and job-related software applications 

• Excellent written and verbal communication skills 

• Ability to handle confidential information with discretion 

• Strong organizational skills with attention to detail and deadlines 

• Professional demeanor and ability to work independently 

• Effective interpersonal skills for dealing with the public, elected officials, and county staff 

 

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.