Executive Assistant

Executive Assistant

LocationMX-

ID2025-1307

Category

Customer Service/Support

Position Type

Full-Time

Job Type

Hybrid

Role Summary

Job Title – Executive Assistant

Location: Mexico (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)

Reporting Manager: Project Manager
Role Summary:

Work as an Executive Assistant supporting a Global Legal Department, working with directors and their assistants to manage scheduling and communication in a fast-paced environment. This role requires strong organization, attention to detail, and a passion for executive support.

Responsibilities and Duties

• Coordinate and schedule meetings, ensuring seamless communication between directors and their teams.
• Manage and send call invitations, proactively resolving scheduling conflicts.
• Work closely with department executives and their assistants to facilitate smooth operations.
• Assist with documentation, reporting, and internal communications as needed.
• Identify opportunities to enhance efficiency in scheduling and administrative workflows.

Required Skills/Abilities

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); experience with calendar management tools is a plus.
• Excellent spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
• High level of accuracy and organization in handling scheduling and administrative tasks.
• Proactive mindset with the ability to anticipate scheduling conflicts and propose solutions.

Education and Experience

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative

Pay Range

USD $20,000.00 - USD $23,000.00 /Yr.