Executive Assistant

Title: Executive Assistant

Location: Minnesota Field

Job type: hybrid
Time Type: Full Time
Job id: JR101100
 

Job Description:

What We Can Achieve Together:

 

As an Executive Assistant, you will provide a full range of administrative and program support. This includes performing various administrative tasks, managing calendars and scheduling meetings, planning team events, compiling and seeking input on meeting agendas, purchasing supplies, maintaining equipment, and working with vendors. You will make travel arrangements and process expense reports. You will coordinate meeting logistics and assist with special events.

 

In this role, you may communicate on behalf of the director with internal and external sources, including staff, partners, government officials and donors. You will use available systems and resources to coordinate projects, maintain and track data and produce reports as needed. You will interact and coordinate with staff across the chapter, division, vendors and other conservancy staff. You may handle confidential data as it pertains to Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets.

 

In this role, you will partner with colleagues to ensure consistency and cross-chapter alignment. You will apply processes and practices to improve effectiveness and to document program procedures. You will act autonomously, coordinating activities with multiple variables, setting realistic deadlines, managing timelines and other tasks as assigned.

 

The position is located in our Minneapolis office. Although flexible to work a hybrid schedule, an in-person presence is expected and critical to build relationships with key stakeholders and coordinate events. This position requires working overtime as needed.

 

We’re Looking for You:

 

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. As the Executive Assistant to two Deputy Chapter Directors, you will have strong communication and collaboration skills. You will feel comfortable completing activities with multiple variables, following deadlines, and managing outcomes while considering areas for improvement. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

 

What You’ll Bring:

• Bachelor’s degree and 1-year of experience or equivalent combination (totaling 5 years).

• Experience in business writing, formatting and editing, and proofreading.

• A commitment and interest in contributing to a culture of equity, inclusion and belonging.

• Experience in analyzing information for the purpose of preparing reports, coordinating activities, and problem solving.

• Database experience, including managing and tracking data, and producing reports.

• Customer service experience.

• Experience organizing time and managing diverse activities to meet deadlines.

• Experience working, collaborating and communicating with a wide range of people.

 

Please note: Due to upcoming software transitions, the earliest possible start date for this position will be January 12, 2025

 

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

 

Salary Information:

 

The starting pay range for a candidate selected for this position is generally within the range of $29.40 - 31.50/hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

 

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

 

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

 

 

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. 

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

 

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

 

 

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!