Executive Assistant

Executive Assistant (IT Division)

Boston

Hybrid

Full time

 

Executive Partnership: Provide comprehensive, proactive administrative and strategic support to executive leadership, optimizing their effectiveness and efficiency. This includes:

• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation

• Calendar Management: Manage complex calendars, ensuring optimal use of executive time by prioritizing meetings, anticipating conflicts, and coordinating across global time zones

• Meeting Scheduling & Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items

• Communication: Act as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication

• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization

• Document Management: Draft, review, and manage correspondence, expense reports, presentations, and other documents as required

• Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives. Assist with budget management

• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership’s time is used effectively and efficiently

• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality

• Event Planning: Organize and coordinate company events, meetings, round tables, and conferences, including logistics and on-site support

• Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations

 

Who we are looking for

 

Experience:

• 6–8 years as an Executive Assistant, including 3+ years supporting C-level executives

• Background in corporate, financial, or tech environments preferred

• Bachelor’s degree in Business Administration, Finance, Communications, or a related field is preferred

Skills & Attributes:

• Exceptional organizational and time-management skills

• Strong written and verbal communication

• Proficiency in Microsoft Office / Google Suite and project management tools

• Discretion, integrity, and professionalism in handling confidential matters

• Anticipatory thinking and strong problem-solving abilities

• Ability to thrive both independently and collaboratively in a fast-moving environment

• Adaptable, emotionally intelligent, detail-oriented, and relationship-focused

 

We will try to create all the right conditions for you to work and rest comfortably

• Unlimited PTO

• Low cost medical, dental, and vision plans

• Life insurance

• Accidental death and dismemberment (AD&D) insurance 

• Dependent Care Savings Accounts and Flexible Spending Accounts

• Health Saving Account 

• Short-term and long-term Disability

• Employee Assistance Program

• Employee Resource Groups 

• 401(k) plan 

• Paid parental leave

• Relief Fund

• Travel coverage

• Corporate events

• Teambuilding

• Snacks, drinks at the office

• Gifts for employees