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Date Posted:
7/10/2025
Remote Work Level:
Hybrid Remote
Location:
Hybrid Remote in Boston, MA
Job Type:
Employee
Job Schedule:
Full-Time
Career Level:
Experienced
Travel Required:
No specification
Education Level:
We're sorry, the employer did not include education information for this job.
Salary:
We're sorry, the employer did not include salary information for this job.
Categories:
Benefits:
Unlimited or Flexible PTO, Life Insurance, Parental Leave, Retirement Savings, Mental Health Support
About the Role
Executive Assistant (IT Division)
Boston
Hybrid
Full time
Executive Partnership: Provide comprehensive, proactive administrative and strategic support to executive leadership, optimizing their effectiveness and efficiency. This includes:
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Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation
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Calendar Management: Manage complex calendars, ensuring optimal use of executive time by prioritizing meetings, anticipating conflicts, and coordinating across global time zones
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Meeting Scheduling & Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items
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Communication: Act as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication
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Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization
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Document Management: Draft, review, and manage correspondence, expense reports, presentations, and other documents as required
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Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives. Assist with budget management
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Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership’s time is used effectively and efficiently
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Confidentiality: Handle sensitive information with the utmost discretion and confidentiality
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Event Planning: Organize and coordinate company events, meetings, round tables, and conferences, including logistics and on-site support
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Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations
Who we are looking for
Experience:
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6–8 years as an Executive Assistant, including 3+ years supporting C-level executives
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Background in corporate, financial, or tech environments preferred
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Bachelor’s degree in Business Administration, Finance, Communications, or a related field is preferred
Skills & Attributes:
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Exceptional organizational and time-management skills
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Strong written and verbal communication
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Proficiency in Microsoft Office / Google Suite and project management tools
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Discretion, integrity, and professionalism in handling confidential matters
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Anticipatory thinking and strong problem-solving abilities
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Ability to thrive both independently and collaboratively in a fast-moving environment
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Adaptable, emotionally intelligent, detail-oriented, and relationship-focused
We will try to create all the right conditions for you to work and rest comfortably
- Unlimited PTO
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Low cost medical, dental, and vision plans
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Life insurance
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Accidental death and dismemberment (AD&D) insurance
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Dependent Care Savings Accounts and Flexible Spending Accounts
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Health Saving Account
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Short-term and long-term Disability
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Employee Assistance Program
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Employee Resource Groups
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401(k) plan
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Paid parental leave
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Relief Fund
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Travel coverage
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Corporate events
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Teambuilding
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Snacks, drinks at the office
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Gifts for employees