SEMrush

Executive Assistant

SEMrush

  • Date Posted:

    7/10/2025

  • Remote Work Level:

    Hybrid Remote

  • Location:

    Hybrid Remote in Boston, MA

  • Job Type:

    Employee

  • Job Schedule:

    Full-Time

  • Career Level:

    Experienced

  • Travel Required:

    No specification

  • Education Level:

    We're sorry, the employer did not include education information for this job.

  • Salary:

    We're sorry, the employer did not include salary information for this job.

  • Categories:

    AdministrativeAdmin

  • Benefits:

    Unlimited or Flexible PTO, Life Insurance, Parental Leave, Retirement Savings, Mental Health Support

About the Role

Executive Assistant (IT Division)

Boston

Hybrid

Full time

 

Executive Partnership: Provide comprehensive, proactive administrative and strategic support to executive leadership, optimizing their effectiveness and efficiency. This includes:

  • Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation

  • Calendar Management: Manage complex calendars, ensuring optimal use of executive time by prioritizing meetings, anticipating conflicts, and coordinating across global time zones

  • Meeting Scheduling & Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items

  • Communication: Act as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication

  • Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization

  • Document Management: Draft, review, and manage correspondence, expense reports, presentations, and other documents as required

  • Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives. Assist with budget management

  • Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership’s time is used effectively and efficiently

  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality

  • Event Planning: Organize and coordinate company events, meetings, round tables, and conferences, including logistics and on-site support

  • Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations

 

Who we are looking for

 

Experience:

  • 6–8 years as an Executive Assistant, including 3+ years supporting C-level executives

  • Background in corporate, financial, or tech environments preferred

  • Bachelor’s degree in Business Administration, Finance, Communications, or a related field is preferred

Skills & Attributes:

  • Exceptional organizational and time-management skills

  • Strong written and verbal communication

  • Proficiency in Microsoft Office / Google Suite and project management tools

  • Discretion, integrity, and professionalism in handling confidential matters

  • Anticipatory thinking and strong problem-solving abilities

  • Ability to thrive both independently and collaboratively in a fast-moving environment

  • Adaptable, emotionally intelligent, detail-oriented, and relationship-focused

 

We will try to create all the right conditions for you to work and rest comfortably

  • Unlimited PTO
  • Low cost medical, dental, and vision plans

  • Life insurance

  • Accidental death and dismemberment (AD&D) insurance 

  • Dependent Care Savings Accounts and Flexible Spending Accounts

  • Health Saving Account 

  • Short-term and long-term Disability

  • Employee Assistance Program

  • Employee Resource Groups 

  • 401(k) plan 

  • Paid parental leave

  • Relief Fund

  • Travel coverage

  • Corporate events

  • Teambuilding

  • Snacks, drinks at the office

  • Gifts for employees

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