Executive Assistant

Εxecutive Assistant (to C-suite)

Hybrid

Operations

Athens, Attica, Greece

We are looking for a highly organized, adaptable, and discreet Executive Assistant (to C-Suite) to directly support the Executives of Optasia. This role plays a pivotal part in enabling the Executive’s effectiveness by managing scheduling, travel, communication, and strategic administrative support across global operations.

The ideal candidate will bring strong interpersonal and organizational skills, sound judgment, and the ability to manage sensitive information with the utmost confidentiality.

What you will do

• Provide high-level executive and administrative support to the Executives across all professional activities.
• Manage a dynamic and international calendar, prioritizing and resolving scheduling conflicts independently.
• Coordinate detailed international travel arrangements, including flights, accommodations, visas, itineraries, and required documentation.
• Prepare materials, agendas, and action items for internal and external meetings; document meeting minutes and ensure timely follow-ups.
• Act as a liaison between the Executives and internal teams, stakeholders, and external partners.
• Handle highly confidential information and documents with integrity and discretion.
• Screen and manage incoming communications, emails, and calls on behalf of the C-Level, ensuring timely and appropriate responses.
• Support the Executives with internal and external presentations, reports, and communications.
• Collaborate cross-functionally to ensure alignment on deliverables and executive priorities.
• Take ownership of special projects and operational initiatives on behalf of the Executives as needed
• Manage expenses, purchases orders and approvals on behalf of executive team.

 What you will bring

• Fluency in English
• Minimum 8 years’ experience in a similar role supporting C-level executive, ideally in a multinational or high-growth company.
• Flexible working hours
• Fluent in English (spoken and written)
• Excellent organizational, prioritization, and time-management skills.
• High level of discretion, professionalism, and trustworthiness.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong interpersonal skills, with a proactive, solution-oriented mindset.

 

Why you should apply

 What we offer:

 Competitive remuneration package

 Extra day off on your birthday

 Performance-based bonus scheme

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