Executive Assistant

Executive Assistant

Job Category: Administration

Requisition Number: EXECU001240

Full-Time

Locations

Remote
United States

Pay or shift range: $75,000 USD to $85,000 USD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Job Details

Description

Position Title:           Executive Assistant

Department:             Corporate

Location:                    Remote US, Must be East Coast

Overview:  

We are seeking a highly skilled and proactive Executive Assistant to provide dedicated support to several members of our leadership team.  This role requires exceptional organizational abilities, advanced technical expertise, and a strong capacity to manage multiple priorities in a fast-paced environment. The successful candidate will play a vital role in ensuring the effectiveness and efficiency of the executive team. 

Key Responsibilities:

Calendar Management  

• Coordinate, prioritize, and maintain complex schedules across multiple executives.  

• Manage meeting requests, schedule appointments, and optimize time management.  

Meeting Coordination  

• Organize and prepare for key meetings, including internal leadership, client-facing, and cross-departmental sessions.  

• Handle logistics, prepare agendas, and track action items.  

Report Preparation and Presentation Development  

• Create polished, high-impact presentations using Microsoft PowerPoint.  

• Prepare executive reports, summaries, and dashboards with data pulled from Microsoft Excel and Salesforce.  

Data Gathering and Insights  

• Extract and analyze data from Salesforce,  

• Compile and consolidate performance metrics across sales, marketing and account management team in Excel and measure against KPIs  

Administrative Support  

• Handle correspondence, including emails with professionalism and discretion.  

• Prepare and process expense reports, invoices, and other executive documents.  

• Execute tasks promptly while maintaining a high degree of accuracy and confidentiality.  

Special Projects  

• Manage short- and long-term projects as assigned by the executives.  

Collaborate with internal teams and external stakeholders to drive project success.  

Essential Skills: 

Experience  

• Prior experience supporting C-suite executives or senior leadership teams.  

• Familiarity with marketing, revenue, and finance operations environments.  
• Bachelor’s degree or equivalent professional experience preferred

Technical Proficiency  

• Expertise in Microsoft Excel (e.g., formulas, data visualization).  

• Extensive experience with PowerPoint for creating executive-ready presentations.  

• Proficiency in Salesforce, including generating reports and working with CRM tools.  

Organizational Skills  

• Ability to manage multiple tasks and stakeholders efficiently while meeting deadlines.  

• Strong attention to detail, ensuring accuracy in all deliverables.  

Communication and Professionalism  

• Excellent verbal and written communication skills, with the ability to interact at all organizational levels.  

• Discretion and integrity in handling confidential information.  

Flexibility in a Fast-Paced Environment  

• Proven ability to adapt quickly to shifting priorities and business needs.  

• Capable of remaining calm and effective under pressure.  

Desired Traits:

• Action Oriented, Growth Mindset, Positive Outlook, Problem Solver, Self-starter, Demonstrates Ethical Behavior, Strong Drive, Team Player, Supportive & Adaptable to Change, Exudes a commitment to Personal & Professional Development

Physical Demands:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Standard indoor office setting; exposure to computer screens.

Physical:

Requires repetitive motion. Substantial movements/motions of the wrists hands, and/or fingers.  Sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard, mouse, scanner and other tools as needed.

Vision:

See in the normal vision range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing:

Ability to hear in the normal audio range with or without corrections.

Company Profile:  One Inc provides insurers with the capability to give their customers what they expect: choice, control, convenience, and continuity. That’s the strength derived from the Power of One™ - a cohesive and seamless experience for both inbound and outbound digital insurance payments.

The One Inc Digital Payments Platform combines multi-channel digital communications with electronic payment processing and disbursement, creating a frictionless premiums and claims payments experience. As one of the fastest growing digital payments platforms in the insurance industry, One Inc manages billions of dollars per year in premiums and claims payments.

Headquartered in Folsom, CA—One Inc offers a competitive salary, and benefits including medical, dental, and vision insurance, 401(k) plan, a commitment to a solid work/life balance, and a policy of promoting from within whenever possible.

One Inc is an equal opportunity employer and complies with all EEOC legislation in each jurisdiction it operates in.

Qualifications

Education

Preferred

Bachelors or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.