Executive Assistant

Title: Executive Assistant

Location: Dallas, TX,  United States

Location

Dallas, Texas, United States

Capabilities

Enterprise Functions

Office Setup

Hybrid

Job ID

#30481

Job Description:

Market

Enterprise Functions

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is searching for an Executive Assistant. Working with members of the leadership team, you will have an excellent opportunity to work in a fast-paced challenging environment which will provide you with career growth. Are you ready?

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to proactively maintain a realistic balance among multiple priorities. Confidentiality and discretion are critical in this role.

Here's what you will be doing:

• Managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence (sometimes confidential in nature) and arranging complex and detailed travel plans, itineraries, and agendas.
• Effectively collaborating with the head of Operations to keep them well informed of upcoming commitments and responsibilities.
• Creating meeting timelines, notifications, correspondence, agenda and materials
• Supporting the team when they need help with planning larger meetings and workshops, invoice processing and management, reporting, etc.
• Intuitively understanding the leadership team and anticipating their needs
• Coordinate and perform writing, editing, and issuance on deliverables for a variety of project execution and transformation efforts
• Manage multiple tasks concurrently and engage with various team members/ stakeholders/ reviewers to facilitate work streams and documentation
• Coordinate geographically dispersed teams and be able to do this remotely
• Prepare, process, and distribute project communications and information flow such as deliverables, reports, meeting minutes, submittals, action items, etc.
• Ensure project organization and access are established in an efficient manner and participants are trained on use
• Prioritize own and others' work to meet team deliverables

Here's what you'll need

• Bachelor's degree or equivalent education & related work experience
• Minimum of five (5) years' of experience as an Administrative Assistant for Senior Leaders.
• Strong background in dealing with Leaders for a large firm
• Experience booking international and domestic travel
• Attention to detail to complete tasks independently, quickly, and correctly the first time which meet requirements
• Ability to manage competing priorities, between strategic initiatives with longer due dates and tactical execution of tasks on urgent and immediate timelines. & experience responding to shifting demands and changing priorities in a fast-paced environment.
• Advanced editing and proofreading skills, with an eye towards client messaging, themes, aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality. Ability to successfully manage multiple projects effectively
• Excellent written and verbal communication skills are essential for interacting with various stakeholders
• Proficiency in Microsoft Office suite - technologically savvy

Ideally you will also have:

• The ability to communicate respectfully and with tact
• Experience managing highly confidential information with discretion and sensitivity
• Proven experience identifying and analyzing problems with the ability to make recommendations for solving these challenges

Posted Salary Range: Minimum

85,000.00

Posted Salary Range: Upper

100,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $85,000.00 to $100,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Locations

CityStateCountryDallasTexasUnited States