Executive Assistant

Title:Executive Assistant

Location: Greater Macon United States

The Opportunity

The Executive Assistant provides senior-level executive support to the divisional President and Senior Leadership team members. He/she provides scheduling assistance, administrative support, record management, travel planning (including domestic and international), expense management and processing purchase orders/invoices.

The Executive Assistant also assists with drafting and editing of presentations/documents and assists with other administrative activities related to the distribution of communications materials. This role handles highly confidential issues and matters of a sensitive nature. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines as well as screen and prioritize communications from internal and external sources. Must be able to proactively assess the needs of others and take appropriate actions.

This position will be remote. Preferred locations would be Atlanta, GA or Dallas, TX.

How you will impact Smurfit Westrock Packaging Solutions:

• Manages multiple executive's calendars and handles administrative support for key activities and events. Keeps executives apprised of appointments/meetings or schedule changes and ensures executives have appropriate documents for meetings.
• Assists with processing purchase orders and invoices and reconciles department expenses to ensure budget alignment.
• Collaborates effectively across the organization and with peers to anticipate needs.
• Manages travel and meeting arrangements. Proactively coordinates the pre-planning of trips including securing visas, hotels, transportation, processing passport renewals and other information as needed.
• Serves as liaison with staff from other organizational functions as well as external clients and customers.
• Offers support and facilitates coordination of key activities with the Communications team.
• Assists with the creation of presentations/materials and overseeing key activities in support of special projects for the team.

What you need to succeed:

• Bachelor's Degree preferred.
• Minimum of five years of related experience supporting Sr. Leadership in a remote capacity.
• Experience working with a large matrixed organizations.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams, etc.).
• Technical ability with excellent written and verbal communications skills.
• Attention to detail in composing, typing, proofing materials and ability to establish priorities.
• Experience working with complex travel arrangements. Knowledge of Concur a plus.
• Ability to work in a fast-paced changing environment.
• Focused and organized with strong attention to detail and a strong work ethic.
• Able to manage multiple priorities efficiently and effectively.
• Strong interpersonal skills with ability to work independently as well as collaborate with individuals at all levels.

What we offer:

• Corporate culture based on integrity, respect, accountability and excellence.
• Comprehensive training with numerous learning and development opportunities
• An attractive salary reflecting skills, competencies and potential.
• A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.