Executive Assistant

Executive Assistant

Location USA, New York

Employment Type Full time

Location Type Remote Department Operations

OverviewApplication

What we are building

Mimica's mission is to empower enterprises, teams, and individuals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

Your Mission

We’re looking for an experienced Executive Assistant to act as a strategic extension of Mimica’s CEO. This role goes far beyond scheduling and logistics: you’ll help bring clarity to competing priorities, protect focus, and ensure the CEO is spending time on what matters most as the company scales.

You’ll be a trusted partner who combines operational excellence with sound judgment, helping navigate a fast-moving startup environment with confidence and discretion.

Part of your day-to-day

• Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution.

• Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas.

• Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones.

• Serve as a gatekeeper and thought partner, helping filter noise and manage inbound requests effectively.

• Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level.

• Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications.

• Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through.

• Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum.

What you will bring

• Proven experience as a senior Executive Assistant, ideally supporting founders or C-level executives in a startup or high-growth environment.

• Strong judgment and the confidence to help prioritize, push back thoughtfully, and manage ambiguity.

• Exceptional organizational and time-management skills, with the ability to juggle competing priorities calmly.

• Clear, professional communication skills, written and verbal, with high attention to detail.

• Comfort operating with limited instruction, anticipating needs, and taking ownership end to end.

• High level of discretion and trustworthiness when handling sensitive information.

• Flexibility around time zones and working rhythms, with openness to aligning closely with the CEO’s schedule as it evolves.

What we offer

Generous compensation + stock options - aligned with our internal framework, market data, and individual skills.

Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.

Company-issued laptop*, remote setup stipend, and co-working budget

Flexible schedules and location

Ample paid time off, in addition to local public holidays

Enhanced parental leave

Health & retirement benefits

Annual learning & development budget - up to £500 / €600 / $650 per year

Annual workaways and regular virtual & in-person socials

Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location and role