Executive Assistant

Operations · Remote - United States · FullyRemote

Executive Assistant

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

About the Role

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

Key Responsibilities

Executive & Priority Management

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments

• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events

• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools

• Track decisions, commitments, and action items, ensuring timely follow-up and closure

• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow

Relationship & Opportunity Enablement

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps

• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained

• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO

• Help maintain continuity across long-running relationships by tracking touchpoints and commitments

• Ensure opportunities are supported with appropriate structure, visibility, and follow-through

Systems, Tools & Information Management

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace

• Ensure CRM data is accurate, current, and actionable

• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency

• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction

Sales & Growth Support

• Provide operational support for the CEO’s sales, partnership, and business development activities

• Track outreach, responses, and follow-ups to help maintain momentum across opportunities

• Assist with preparation for sales conversations by organizing context, history, and relevant materials

• Monitor inbound requests and ensure timely responses or appropriate routing

Strategic Support & Anticipation

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments

• Connect information across systems and conversations to support effective decision-making

• Provide structured support on special initiatives that require coordination and follow-through

• Operate with a high level of ownership, discretion, and reliability

Qualifications

• 7+ years of experience supporting senior executives, founders, or CEOs

• Proven ability to operate independently and manage multiple priorities in a fast-moving environment

• Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)

• Tech-savvy with comfort using AI tools to enhance productivity and organization

• Exceptional written and verbal communication skills

• High level of discretion, professionalism, and judgment

• Comfortable working remotely and collaborating across time zones

Why This Role Matters

This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward.

Benefits

• 401k Matching

• Unlimited PTO

• Healthcare, Dental, Vision, and Life Insurance

• Paid parental/bereavement leave

• Home office stipend

Salary: $95,000 - $115,000

Department

Operations

Locations

Remote - United States

Remote status

Fully Remote

Yearly salary

$95,000 - $115,000