Executive Assistant

Title: Executive Assistant - EHS

Location: Remote

Job Description:

Role Overview

In this role, you will provide critical support to the Vice President, Global Environmental, Health, and Safety (EHS) as an executive assistant. This position will also support other senior executives in the global EHS team on a longer-term basis. This position requires a proactive, organized individual capable of handling a variety of tasks and ensuring smooth team operations.

 

Key Responsibilities

 

Executive Assistant Support

• Provide dedicated executive support by managing calendars, scheduling meetings, coordinating travel, and handling expense reports.

• Prioritize both emails and tasks to ensure that critical matters receive timely attention and the Vice President focuses on high-priority items.

• Oversee budget tracking, manage vendor relationships, handle purchase orders (POs), and ensure billing processes are executed efficiently.

• Address any other administrative tasks as needed to ensure smooth day-to-day operations.

• Facilitate smooth communication and provide logistical support for meetings and events.

• Coordinate team offsite meetings and events, ensuring all logistical details are managed effectively.

Qualifications

• Bachelor’s degree or equivalent experience; a high school diploma with substantial relevant experience will be considered.

• Proven success in managing multiple priorities in fast-paced, constantly changing environments.

• A proactive and solution-oriented approach, with strong organizational skills and a focus on supporting leadership objectives.

• At least 5 years of experience in executive support or operations roles, with demonstrated ability to manage budgets and vendor relationships.

Desired Skills

• Excellent written and verbal communication and interpersonal skills, with a customer-focused approach.

• Strong organizational and multitasking abilities, capable of balancing a variety of responsibilities.

• Ability to use indirect influence to work effectively across the organization, engaging and coordinating with various stakeholders across multiple levels of an organization.

• Experience with automation tools and technology solutions to improve workflows and increase efficiency.

• Ability to quickly learn and implement new technologies to improve efficiency.

• Proficiency with Box, SmartSheet, and other advanced document management and workflow tools.

• Proficiency with Concur and travel expenses platforms

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

 

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

 

Relocation Assistance Provided: No

#LI-Remote - This is a remote position

 

For candidates applying to a U.S. based position only:

 

 

*The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

 

 

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).

 

 

GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.