Executive Assistant

Executive Assistant - Hybrid

• Rockville, United States
• AGS4_ARIA_LABEL Administration" data-label="Category" id="header-tags4" token-data="JOB_DESCRIPTION.TAGS4" token-type="text">Administration
• AGS2_ARIA_LABEL Regular Full-Time" data-label="Position Type" id="header-tags2" token-data="JOB_DESCRIPTION.TAGS2" token-type="text">Regular Full-Time

Executive Assistant - Hybrid

Rockville, MD

The Executive Assistant provides high-level administrative support to senior executives and reports directly to a Senior Executive Assistant. This role serves as a key liaison to other senior leadership teams, coordinates executive outreach and external relations efforts, and oversees a variety of special projects.

 

The ideal candidate is proactive, resourceful, and thrives in a dynamic, global environment. They must demonstrate sound judgment in a range of situations, possess exceptional written and verbal communication skills, and exhibit strong organizational abilities. The Executive Assistant must be able to manage multiple priorities effectively while maintaining a high level of professionalism and discretion.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events. Organize complex calendars and schedules; prioritizing and resolving any conflicts.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for Executives. Prepare expense reports.
• Screen incoming contact requests; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and prepare correspondence for internal announcements, Executive meetings, and organizations that the Executive is involved.
• Maintain corporate presentations/decks and files related to Executive activities.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
• Serve as a liaison to the Executive’s direct reports or staff seeking time with the Executive.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
• Complete ad hoc projects as assigned - such as industry or charitable events.

Qualifications

• Bachelor's degree preferred.
• 5+ years of related experience required in working in an Executive Assistant role supporting C-Level executives in a global environment.
• Excellent verbal and written communication skills.
• Excellent time management skills; proven ability to meet deadlines
• Ability to use discretion, confidentiality, and good judgment to handle sensitive information.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Ability to function well in a high-paced environment; performs additional duties as assigned by Executives.
• Ability to work flexible hours as dictated by the needs of the Executive for projects and meetings.
• Basic understanding of global business organizations, terminology and processes.
• Ability to decipher priorities and make sound judgment calls when needed.
• Perform duties at the highest level possible on a consistent basis.
• Ability to interact with people of all levels in a confident, professional manner.
• Collaborate with other Executive Assistants to continually assess and improve administrative service to Executives.
• Dedication to meeting the expectations of Senior Executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

 

Why work at Emmes?

 

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our  Emmes Cares  community engagement program.   We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

 

• Flexible Approved Time Off
• Tuition Reimbursement
• 401k Retirement Plan
• Maternal/Paternal Leave
• Casual Dress Code & Work Environment