Executive and Personal Assistant

Executive & Personal Assistant

 Ny City, NY 10005

Posted: 05/21/2025Employment Type: Direct HireIndustry: Professional ServicesJob Number: 17416Field of Expertise: AdministrativeRemote Friendly: Hybrid Work Schedule

Job Description

Our client, a successful and growing New York City-based real estate investment firm, is seeking a highly professional, and proactive Executive & Personal Assistant to support the Co-Founder & Managing Partner in managing a demanding schedule, frequent travel, and an extensive network of professional, philanthropic, and personal relationships.

This is not a reactive, task-only role. This is for a professional who is passionate about Executive Assistance as a career—and is also passionate about anticipating needs, adding polish and strategy, and making big goals achievable through thoughtful, logistical, and relationship-based support.

The role will be primarily remote, but require some in-office, in-person work, and occasionally work on a weekend or evening for events, key meetings.  As such a candidate based in a reasonable commuting distance to New York City.

Core Responsibilities

Professional Support

• Manage complex calendars, appointments, and recurring priorities across time zones and commitments (business, teaching, philanthropy, etc.)
• Draft, format, and send correspondence—emails, outreach, follow-ups—on behalf of the Partner
• Research, prep, and proactively coordinate travel itineraries including hotels, flights, car services, dining, and meetings (business and personal)
• Support relationship management efforts by tracking key contacts, remembering milestones (birthdays, anniversaries), and planning thoughtful gestures or follow-up
• Assist with managing the Partner’s professional presence, including LinkedIn activity and speaking engagements
• Liaise with team members and external contacts on ongoing projects and confidential matters

Personal Support

• Handle logistics related to balancing life between two personal residences (NYC and Bermuda), including errands, deliveries, and vendor coordination
• Support with occasional minor project management
• Assist in coordination of family events, social gatherings, dinners, and philanthropic events
• Maintain reminders and planning for special occasions (birthdays, holidays, religious observances)
• Help incorporate wellness routines or appointments into a hectic schedule aligned with the Partner’s health goals

You Might Be a Fit If You…

• Are deeply mission-driven, with an interest or appreciation for social impact, community engagement, and/or philanthropy
• Have strong discretion and can seamlessly handle confidential, high-level matters across private equity, personal life, and high-profile relationships
• Have a keen eye for detail, polish, and presentation—whether drafting an email or coordinating a dinner
• Are NYC-based or highly familiar with NYC logistics and vendors, even if working remotely
• Thrive on creating structure, using systems like Asana or similar project management tools to manage tasks
• Are intellectually curious and socially perceptive, able to anticipate needs and think three steps ahead
• Bring professionalism and presence—comfortable interacting with executives, investors, academics, philanthropists, and nonprofit leaders
• Are proactive, not just responsive; a partner, not just a task-doer
• Understand the rhythms of the Jewish calendar or Jewish community life, or are open to learning and supporting respectfully

Key Requirements

• 3+ years in a senior-level Executive Assistant or Personal Assistant role
• Experience supporting C-suite executives or founders in fast-paced, high-profile environments
• Strong written communication skills (email drafting and editing a must)
• Experience in real estate, private equity, investment banking, or mission-driven organizations preferred
• Familiarity with Google Workspace, Microsoft Office, task management systems (e.g., Asana), and digital communication tools
• Able to work flexible hours, including occasional evenings/weekends depending on travel and events

What Success Looks Like

• The Partner’s calendar runs like a well-oiled machine—prioritized, balanced, and aligned with strategic goals
• Relationships are nurtured thoughtfully—no missed birthdays, no forgotten follow-ups, and everything handled with polish
• Travel is seamless and meaningful - logistics handled, opportunities for connection maximized
• Time is optimized—so the Partner can focus on impact, leadership, and vision

Base Salary $90.000- $100,000. Final determination of salary will be based on an evaluation of experience, education, budget,