Executive Administrative Assistant

Executive Administrative Assistant

• 8080 Norton Pkwy, Mentor, OH 44060, USA
• Full-time

At Avery Dennison, some of the great benefits we provide are:

• Health & wellness benefits starting on day 1 of employment

• Paid parental leave

• 401K eligibility

• Tuition reimbursement

• Employee Assistance Program eligibility / Health Advocate

• Paid vacation and paid holidays

Job Description

We are looking for an experienced, high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers, the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion, proactive leadership, and the ability to manage complex, global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success, this is your opportunity to shine.

Key Responsibilities

We are looking for someone to drive, own, and execute the following critical business functions:

• Executive Time & Focus Management: Proactively manage and strategically prioritize complex, global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs.

• Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings, conferences, and complex global travel. This includes detailed itinerary planning, booking, and managing all related logistics and support across all departments.

• Financial & Operational Oversight: Manage, track, and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders.

• High-Stakes Business Support:

  • VP Performance Polymers: Provide confidential support related to M&A activities, product trials, and high-profile industry conferences.

  • VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes.

• Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders

• This role will work a hybrid schedule, working 3 days/week from our Corporate HQ building in Mentor, OH. #LI-Hybrid

Qualifications

• A minimum of 10+ years’ of dedicated administrative experience, including at least 5 years supporting C-level or Senior Executive Leadership.

• High School Diploma or equivalent. Bachelor’s degree or related higher education preferred.

• Proven experience operating within a large, international corporation, adept at coordinating global travel and meetings across multiple time zones.

• Expert command of Google Workspace (e.g., Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency.

• Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs.

• Expert-level written and oral communication skills.

• Exceptional time-management and project management skills and organizational skills.

• Strong analytical skills and rigorous attention to detail. 

Additional Information

The salary range for this position is $80,000 - $105,000 / year.